Senior Subcontract Administrator

BAE Systems, Inc.; Osseo (MN); Hybrid; USD 82,779 - 140,723; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) savings plan

Paid time off and holidays

Employee assistance program

Job summary

BAE Systems, Inc. is looking for a Senior Subcontracts Administrator at our Combat Mission Systems sites. In this hybrid-friendly role, you will be responsible for managing the complete procurement process from proposal preparation and negotiations to subcontract administration.

Candidates should have a Bachelor’s degree, experience in the defense aerospace sector, and knowledge of FAR and DFARS regulations. The position offers a salary range of $82,779 to $140,723, along with various employee benefits including health insurance and a 401(k) plan.

Qualifications

• Requires familiarity with the defense aerospace industry and subcontractor roles.
• Experience supporting procurement efforts in a war contracting environment is needed.
• Knowledge of FAR, DFARS, ITAR, and EAR is necessary.

Responsibilities

• Manage procurement processes from proposals to contract execution.
• Administer life-cycle subcontract management and compliance.
• Negotiate subcontract terms and conditions with suppliers.

Skills

Negotiation skills

Project management

Financial acumen

Strategic thinking

Supplier management

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

We are searching for a Senior Subcontracts Administrator at our Combat Mission Systems sites. In this role, you will be responsible for the management of the complete procurement process from proposal preparation activities, negotiations, administration of subcontracts and execution of supplier management activities to provide for the acquisition of equipment and services in accordance with company policies, legal requirements, and customer specifications for programs for the U.S. and international customers.

Location: This is a hybrid‑friendly role and may be supported from either Minneapolis, MN or Sterling Heights, MI.

Principal Duties And Responsibilities

• Perform subcontract negotiation and subcontract administration on new and existing subcontracts.
• Perform day‑to‑day subcontract administration in support of assigned subcontracts.
• Administer full life‑cycle subcontract management, including proposal support, negotiations of non‑disclosure agreements and teaming agreements, preparation of solicitation packages to subcontractors, evaluation of subcontractor proposals, price analysis, negotiations of terms and conditions, award of subcontracts, subcontract administration, issue resolution and closeout activities.
• Maintain subcontract proposal and contract documents in accordance with applicable laws, regulations, and company policies.
• Ensure compliance with FAR, DFARS, and Prime Contract flow‑down provisions, company policies and procedures, and subcontract provisions across the program.
• Review solicitations and Prime Contract awards to effectively flow down required documents and clauses.
• Prior experience participating in a CPSR audit and understanding of compliance requirements.
• Negotiate terms and conditions in addition to nondisclosure agreements, proprietary information agreements, blanket agreements, teaming agreements and long‑term supply agreements.
• Review and process subcontractor invoices to ensure compliance with the contractual requirements.
• Perform data entry using various databases and perform any other duties or tasks as assigned.

Required Education, Experience, & Skills

• Typically requires a Bachelor’s degree and four years related experience, or the overall equivalent.
• Familiarity with defense aerospace industry, regulations and an understanding of the role of subcontractors in complex industries.
• Experience as a senior‑level individual contributor supporting major procurement efforts in a Department of War contracting environment.
• Knowledge of FAR and DFARS regulations and the nature of flow‑down requirements.
• Knowledge of ITAR and EAR.
• International procurement experience.
• Understanding of CPSR audits and requirements.
• Comprehensive understanding of subcontractor solicitations and bid analysis/process.
• Strong working experience generating, negotiating and executing major subcontracts.
• Demonstrable experience negotiating terms and conditions.
• Demonstrated ability to resolve contractual conflicts with subcontractors through negotiations and contractual vehicles.
• Project and supplier management skills.
• Financial acumen.
• Strategic and critical thinking.
• Ability to find win‑win solutions; a “make it happen” attitude.
• Proficient with Microsoft Office Suite (Excel, Word, and Outlook).

Preferred Education, Experience, & Skills

• A clear understanding of regulatory and trade compliance, particularly with regards to export and import controls.
• Advanced degree and/or certification in CPSM, CPM, CIPS or CFCM.
• Experience in highly regulated industries.

Pay Information

Full‑Time Salary Range: $82,779 – $140,723

Please note: This range is based on our market pay structures. Individual salaries are determined by a variety of factors including, but not limited to, business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits

Regular employees scheduled to work 20+ hours per week are offered health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, and other types of leave such as paid parental, military, bereavement, and applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non‑monetary recognition awards. Other incentives may be available based on position level and/or job specifics.