Senior (Sub) Contracts Specialist

Bechtel Energy Inc.; Houston (TX); On-site; USD 110,000 - 170,000; Full time

Job summary

Bechtel Energy Inc. is seeking a Senior (Sub) Contracts Specialist to manage subcontract formation, bid evaluations, and contract administration in Houston, Texas. You will craft and negotiate terms, coordinate with Legal, Finance, Engineering and Construction, and supervise invoicing and change management processes.

Responsibilities include preparing commercial bid summaries, risk mitigations, and ensuring compliance with policies. Domestic travel up to 25% may be required.

Qualifications

• Bachelor’s degree in Business Administration, Finance, or related field.
• 5+ years of progressive, post-baccalaureate experience in contracts or related occupation.
• Experience in negotiation and administration of subcontracts and commercial agreements.
• Experience with change management, cost and pricing control, and contract compliance.

Responsibilities

• Manage bid process and assemble RFP documents with internal and external stakeholders.
• Lead commercial evaluation of bids, negotiate terms, and prepare risk assessments.
• Develop, negotiate, and write subcontract and services agreements as assigned.
• Coordinate with Legal, Finance, Engineering, Construction teams; prepare bid summaries.
• Oversee invoicing, payment approvals, and change management tasks.
• Ensure contract deliverables, warranty, and closeout procedures; travel up to ~25% domestically.

Skills

Subcontracts negotiation

Commercial terms review

Pricing evaluation

Contract compliance

Change management

Cost/pricing control

Budgeting & JV reporting

Timesheet reporting

SAP

MS Excel

Education

Bachelor's degree in Business Administration or Finance

Tools

SAP

MS Excel

Job description

Employer: Bechtel Energy Inc.

Job Title: Senior (Sub) Contracts Specialist

Job Requisition: B978.838.2

Job Location: Houston, Texas

Job Type: Full Time

Duties:

Implements the Supply Chain Assignment Schedule which records the Project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Management. Create and assemble all applicable Request for Proposals (RFP) documents and manage the bid process internally (Legal, Finance, Engineering, Construction, etc.) and externally with participating suppliers domestic or international. Responsible for comprehensive commercial evaluation of received bids including negotiation of Contract Terms and Conditions, Bid normalization process and Risk Analysis. Prepares and organizes meetings, such as pre-bid, bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the customer and contractor on all contractual matters. Prepares Commercial Bid Summary and recommendations for risk mitigations and secures approvals in accordance with established procedures. Develops, negotiates and writes subcontract and services agreements, as assigned. Prepares bidders’ lists and pre-qualifies bidders to ensure technical competency, financial stability and commercial viability. Prepares and conforms all subcontract documents for signatures in accordance with applicable policies. Manages assigned subcontracts maintaining a continual review of progress and providing management with reports regarding performance, mitigating claims and disputes. Leads the Invoicing and Payment approval process. Perform change management duties, as necessary. Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, and other major matters. Manage contract changes by negotiating with supplier personnel and obtaining settlement and documenting accordingly. Upon completion of work, obtain the necessary contractual deliverables and Lien Releases to satisfactorily achieve Closeout and archive. Position may require domestic US travel approximately 25% or less yearly.

Requirements:

Must have a Bachelor’s degree, or foreign equivalent, in Business Administration, Finance, or Business Administration, Finance, or related quantitative discipline or related field and 5 years of progressive, post baccalaureate experience in the job offered or related occupation. Must have experience in: Negotiation and administration of subcontracts and commercial agreements, including commercial terms review, pricing evaluation, and contract compliance obligations. Administration of subcontract commercial terms through monthly interim payment applications aligned with BOQ, cost codes, and contract requirements. Change management support, tracking variations and assessing commercial impact prior to submission to the Client. Cost and pricing control, including actual vs. forecast analysis, contingency tracking, and variance justification. Business development budgeting and joint venture (JV) financial reporting, including preparation of prospect development budgets, monitoring JV financial performance, and preparation of periodic JV financial reports for internal management and external partners CFAR (Corporate Financial Analytics & Reporting). Timesheet Engineering hours reporting consolidation on weekly and monthly invoice submission to Client. Cost control, forecasting, and financial reporting for capital/EPC projects. SAP, MS Excel. Audit support and compliance review of financial statements and accounting records in accordance with International Financial Reporting Standards (IFRS) and internal control requirements. Audit methodologies, MS Excel.