Senior Student Program Coordinator, Department of Design

utaustin; Utah; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical coverage

Retirement contributions

Vacation & sick leave

Holidays

Other perks

Job summary

University of Utah is seeking a Senior Academic Program Coordinator in the Department of Design to provide comprehensive administrative coordination for both undergraduate and graduate programs. The role emphasizes curriculum management, program operations, and proactive student support, aligning with faculty committees and campus partners.

You will oversee curriculum activities, admissions-related workflows, scholarships, and graduate funding, producing reports and dashboards to support

Qualifications

• Advanced degree in a related field (or equivalent) and experience with curriculum administration.
• Experience coordinating graduate programs and scholarships.
• Strong organizational and cross-functional collaboration skills.

Responsibilities

• Administrative coordination for undergraduate and graduate academic programs, including curriculum management, catalog maintenance, and records accuracy.
• Manage graduate admissions processes, including workflows and communications with applicants and committees.
• Oversee scholarships, fellowships, and graduate funding; prepare reports and dashboards for data-informed decisions.

Education

Advanced degree in a related field

Job description

Job Posting Title: Senior Student Program Coordinator, Department of Design

Hiring Department: Department of Design

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details:

General Notes

The Department of Design is seeking a highly organized and collaborative Senior Academic Program Coordinator to support its undergraduate and graduate academic programs. This position plays a key role in curriculum administration, graduate program operations, student support, and coordination with faculty and university partners.

Benefits package:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Other services and perks .

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Purpose

This position provides comprehensive administrative coordination for undergraduate and graduate academic programs, with a strong emphasis on curriculum management, program operations, and student support. Working closely with the Department Chair, Associate Chair, Program Heads, and faculty committees, the role ensures the smooth execution of departmental processes, including curriculum development, catalog maintenance, committee coordination, and assessment activities that support accreditation and institutional reporting. The position serves as a central liaison between faculty and campus partners to ensure academic materials, approvals, and records are accurate, compliant, and submitted on schedule.

In addition, the role oversees graduate program operations, including admissions, recruitment, enrollment tracking, and student progression. It serves as the primary administrative point of contact for prospective and current graduate students, providing guidance on policies, procedures, and academic milestones. The position also manages departmental scholarships, fellowships, and graduate funding, maintains financial and data records, and prepares reports and dashboards to support data-informed decision-making.

Through a combination of operational expertise, communication, and compliance oversight, this role plays a critical part in supporting student success and the effective administration of academic programs.

Responsibilities

Student Program Coordination

Administrative Program Support : Partner with the Department Chair and the Associate Chair to execute departmental processes and initiatives for undergraduate and graduate programs. Provide day-to-day administrative support to Program Heads to ensure effective program operations. Coordinate the administrative work of Curriculum Committees and the Graduate Studies Committee (GSC), including scheduling, agenda preparation, documentation, and tracking of approved actions.

Curriculum Coordination and Assessment : Manage curriculum administration, including course inventory maintenance, catalog updates and required submissions. Serve as the primary liaison between faculty and campus offices to ensure curriculum materials are complete, accurate, and submitted on schedule. Work collaboratively with the Department Chair's proxy to organize assessments and maintain official records of curriculum actions that support assessment, accreditation, and reporting.

Graduate Program Coordination

Admissions and Enrollment Operations :

Administer graduate admissions processes for department of Design programs, including application workflow coordination and admissions committee support. Plan and manage recruitment related communications, including departmental events for prospective students. Manage applicant records and admissions communications throughout the recruitment and decision cycle. Monitor enrollment status and student academic milestones to support program student progression and on-time graduation. Manage the use, distribution, and allocation of scholarships and graduate funds.

Student Support and Program Communication :

Serve as the primary administrative contact for current and prospective graduate students regarding program requirements, policies, and academic procedures. Coordinate routine program communications, including admissions updates, milestone reminders, and academic notifications. Provide procedural guidance related to enrollment, degree progress, and applicable university policies.

Scholarship and Funding Administration :

Administer departmental scholarships, fellowships, and professional development funds in accordance with university policies. Coordinate application, award notification, allocation and fund tracking processes. Maintain accurate financial records and collaborate with the Business Affairs team to support compliance, reconciliation, and reportin