Senior Student Associate

University of Texas at Austin; United States; On-site; USD 23,000 - 32,000; Part time

Job summary

The University of Texas at Austin is seeking a Senior Student Associate in the Global Engagement area to help map and document international activities campus-wide. The role focuses on data collection, analysis, and reporting to support UT Austin’s global initiatives and alumni relations.

Responsibilities include data entry in a FileMaker Pro database, hosting inbound delegations, and assisting with travel preparations for university leadership.

Qualifications

• Must be a current graduate student at UT Austin (enrolled in a minimum of 9 credit hours during fall and spring).
• Available to work 20 hours per week (Mon–Fri, 8 am–5 pm).
• Strong analytical and problem-solving skills.
• Team player with self-direction and strong communication skills.
• Excellent planning and organizational abilities with attention to detail.

Responsibilities

• Conduct comprehensive data analysis of international activities across UT Austin CSUs; collect data from multiple sources and update the database.
• Clean and standardize data; keep detailed records and optimize data for visualization.
• Provide routine progress reports and prepare user-friendly findings for retrieval and searchability.
• Assist in coordinating inbound/outbound delegations, including research, reporting, and escorting visitors.
• Perform other duties as assigned.

Skills

Analytical skills

Communication skills

Detail-oriented

Independent work

Team player

Problem solving

Education

Graduate student status at UT Austin (enrolled in 9+ credits)

Job description

Job Posting Title:

Senior Student Associate

––

Hiring Department:

Global Engagement

––

Position Open To:

All Applicants

––

Weekly Scheduled Hours:

20

––

FLSA Status:

Non-Exempt from FLSA

––

Earliest Start Date:

Immediately

––

Position Duration:

Expected to Continue Until May 31, 2027

––

Location:

UT MAIN CAMPUS

––

Job Details:

General Notes

The Global Initiatives and Alumni Relations (GIAR) unit advances the university’s global engagement strategy by developing institutional partnerships, engaging alumni worldwide, supporting faculty international activities, investing philanthropically in global initiatives, and administering scholarship opportunities for education abroad and international students.

Purpose

The Global Strategies student will support a university-wide global mapping initiative designed to identify, categorize, and document international activities across campus while also assisting with inbound and outbound visiting delegations. The position will involve collecting and organizing data for an interactive map on the Texas Global website, which serves as UT Austin’s central global engagement portal. Projects may also include mapping and analyzing the geographic distribution of UT alumni at current and prospective institutional partner organizations. A significant component of this role will involve data entry and management within a custom database system (FileMaker Pro). Through this work, the student will develop experience in data collection, analysis, and reporting while gaining valuable insight into international higher education and global university engagement.

The Global Strategies student will also provide support for a variety of international engagement activities, including hosting inbound delegations, welcoming international visitors to campus, and assisting with preparations for university leadership travel abroad. Responsibilities may include conducting research, preparing briefing materials, serving as a campus guide for visitors, coordinating logistical details, and supporting special events, including setup and breakdown activities. Through these experiences, the student will gain practical skills in event planning, project coordination, logistics, and stakeholder engagement within an international higher education environment.

Responsibilities

• Conduct a comprehensive data analysis of existing international activities within the University’s colleges, schools and units (CSUs). Collect data from multiple sources, university offices, and individual faculty webpages. Collect, analyze, and make further inquiry of existing data, as needed, to document activities and ensure accuracy of the information being recorded.
• Clean and standardize data to record activities in the database. Keep detailed documentation and meticulously organized records of findings. Optimize data for visualization.
• Provide routine reports outlining the progress of data collection across CSUs. Format findings for ease of retrieval and “searchability”, propose solutions to challenges encountered in identifying and recording data.
• Assist in the coordination of inbound or outbound delegations, such as conducting research, preparing reports, and escorting visitors to meetings on campus.
• Other duties as assigned.

Required Qualifications

You must be a current graduate student at UT Austin (enrolled in a minimum of 9 credit hours during the fall and spring semester, and available to work between 20 hours per week during standard work week hours (Monday – Friday, 8 am – 5 pm).

• Strong analytical and problem-solving skills.
• Team player that is self-directed with highly developed communication skills.
• Extensive planning and organization skills with a keen eye for detail.
• Ability to work independently and discern when to request guidance.
• Critical thinker with a willingness to research and propose creative solutions.
• Quick learner with a curiosity for identifying and researching additional lines of inquiry.

Preferred Qualifications

Experience in organizing data and supporting documentation in a clear and intuitive manner.

Experience working across cultures and within various levels of an organization.

Salary

$20.00 per hour

Working Conditions

Work is primarily performed in a standard office setting. Occasional lifting and travel between campus locations may be required.

Required Materials

• Cover letter
• Resume
• Three references

Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp

Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.