Senior Specifications Writer - Hybrid & Flexible

RLF; Orlando (FL); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible Work Schedules

Hybrid office (In-office T, W, Th; WFH

PTO and holidays

Health, Dental, and Vision Coverage

401(k) with Company Match

Disability and Life Insurance

Professional Certification Reimb

Tuition Assistance

Job summary

RLF is seeking an experienced Specifications Writer to ensure quality, consistency, and technical accuracy of project documents across healthcare and federal projects. The role collaborates with architects, engineers, interior designers, and project managers to align specifications with construction documents and codes.

The ideal candidate has a Bachelor’s degree in Architecture/Engineering, 8+ years of experience, and professional credentials such as CCS/CDT or RA/PE.

Qualifications

• Bachelor’s degree in Architecture, Engineering, or related field is required.
• 8 years of progressive experience in the Specifications discipline within architectural/engineering/construction firms.
• Licensed Architect (RA) or Professional Engineer (PE) or CCS/CDT credentials preferred.
• Strong interpersonal, communication, and emotional intelligence skills.
• Ability to manage multiple priorities with accuracy and meet deadlines.
• Proficiency in Microsoft 365, Bluebeam, Deltek Vantagepoint, SpecsIntact, Specpoint/MasterSpec; experience with Deltek Specpoint, Newforma, BIM 360 is a plus.
• CCS and CDT certifications are preferred; CSI involvement a plus.
• LEED certification is a plus.

Responsibilities

• Serve as the firm’s specification resource, supporting project teams with technical questions and ensuring consistency across projects.
• Mentor architects and designers in developing project specifications and ensuring alignment with firm standards.
• Prepare, edit, and coordinate specifications for architectural, engineering, and interior design projects.
• Participate in QA/QC reviews of construction documents.
• Coordinate specifications with drawings through all design phases for accuracy.
• Collaborate with project managers and consultants to finalize project manuals using CSI MasterFormat.
• Support proposal development by addressing specification questions and preparing revisions.
• Research building materials and construction methods for inclusion in specifications.
• Maintain and update master specifications to reflect codes and industry standards.
• Verify compliance with building codes, accessibility, and sustainability requirements.
• Review manufacturer literature to ensure proper product selection and language.
• Stay current with emerging products and specification writing practices.
• Understand contract requirements and direct teams on materials and methods.

Skills

Interpersonal skills

Communication skills

Emotional intelligence

Project coordination

Education

Bachelor’s Degree in Architecture, Engineering, or related field

CCS certification preferred

CDT certification a plus

Tools

Microsoft 365

Bluebeam

Deltek Vantagepoint

SpecsIntact

Specpoint/MasterSpec

Deltek Specpoint

Newforma

BIM 360

Job description

RLF is seeking an experienced Specifications Writer to ensure quality, consistency, and technical accuracy of project documents across healthcare and federal projects. The role collaborates with architects, engineers, interior designers, and project managers to align specifications with construction documents and codes.

The ideal candidate has a Bachelor’s degree in Architecture/Engineering, 8+ years of experience, and professional credentials such as CCS/CDT or RA/PE.