Senior Specialist, Senior Executive Assistant

BNY; New York (NY); On-site; USD 59,000 - 124,000; Full time

Job summary

BNY is seeking a Senior Specialist to support senior leaders in the Office of the COO and the SPIN teams in New York. This role involves providing critical administrative support, managing complex calendars, and collaborating with executives. The ideal candidate will have a Bachelor’s degree, 7+ years of experience, and proficiency in Microsoft Office.

The base salary ranges from $59,000 to $124,000 annually, with additional compensation and benefits.

Qualifications

• 7+ years of total work experience preferred, with potential for substitution by education.
• Proven ability to manage confidential administrative duties autonomously.
• Experience or interest in AI tools for improving administrative processes.

Responsibilities

• Provide administrative support in a fast-paced environment.
• Manage complex calendars and prepare effective materials.
• Conduct research and summarize information for reports.

Skills

Microsoft Office Suite

Autonomy in managing complex duties

Strong communication skills

Education

High school/secondary school diploma

Bachelor’s degree

Vocational training in business software

Job description

Senior Specialist, Senior Executive Assistant

Support Senior Leaders within the Office of the COO and the Strategic Investments & Innovation Center (SPIN) teams. SPIN identifies, evaluates, and executes minority investments and strategic partnerships to accelerate the firm’s long‑term growth agenda, working at the intersection of corporate strategy, M&A, venture investing, product innovation, and next‑generation fintech. The role is located in New York, NY.

In this role, you’ll make an impact in the following ways:

• Provide administrative and executive support in a fast‑paced environment.
• Proactively manage a complex calendar with strategic priorities in mind.
• Work with stakeholders to prepare effective pre‑reads and materials.
• Collaborate closely and effectively with the Executives’ team.
• Manage extensive domestic and international travel arrangements, including detailed itineraries.
• Support day‑to‑day needs that keep the executive operating at their best.
• Handle both planned and last‑minute requests with discretion and poised execution.
• Bring a growth mindset – comfortable wearing multiple hats and pitching in as needed.
• Engage frequently with leadership‑level contacts both inside and outside the organization.
• Conduct research, compile, analyze, and summarize information for reports and correspondence, while managing sensitive and complex situations with discretion and tact.
• Drive process and product innovation.

To be successful in this role, we’re seeking the following:

• High school/secondary school diploma or equivalent; Bachelor’s degree preferred.
• Applicable vocational training such as courses on business software (e.g., Microsoft Office Suite), basic business writing, or similar; AA degree or relevant business certifications preferred.
• 7+ years of total work experience preferred; Bachelor’s degree may be considered in lieu of some experience.
• Proven ability to exercise autonomy in managing complex, confidential administrative duties requiring broad knowledge of organizational policies and procedures.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience or interest in leveraging AI tools to improve efficiency within the administrative function and in support of executives.

Equity and Compensation

Base salary for this position is expected to be between $59,000 and $124,000 per year at the commencement of employment. Salary will be determined on an individualized basis, taking into account experience and market location, and is only part of the total compensation package. The package may also include commission earnings, discretionary bonuses, short‑ and long‑term incentive packages, and company‑sponsored benefit programs.

This position is at‑will. The Company reserves the right to modify base or any other discretionary payment or compensation at any time for reasons related to individual performance, geographic location, departmental performance, or market factors.

Equal Employment Opportunity

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities, Females, Individuals with Disabilities, Protected Veterans. Our ambition is to build a diverse team that reflects the communities we serve, and we support wellbeing and a balanced life through flexible, family‑friendly, inclusive employment policies and employee forums.