Senior Specialist - Creative Operations

Mathys-Potestio, LLC; Tigard (OR); On-site; USD 58,000 - 63,000; Full time

Benefits offered by this job

PTO

Health and dental insurance

401(k)

Job summary

Mathys+Potestio is seeking a Senior Specialist - Creative Operations to bridge creative work with project management. You will translate briefs into clear plans, manage timelines and deliverables, and provide visibility across internal teams and external partners.

In this role, you’ll coordinate the creative workstream for marketing campaigns, audit requests, set up kickoffs, establish timelines, assign work, and track progress to completion while collaborating across marketing, brand, and

Qualifications

• Bachelor's degree in marketing, communications, business, design, creative production, or related field; equivalent practical experience considered
• Background in creative operations, marketing operations, production, project management, creative services, or agency account/project management
• Experience supporting marketing campaigns, brand initiatives, creative studios, or in-house creative teams preferred
• Demonstrated experience in resource planning, creative estimation, process optimization, and managing multiple simultaneous projects

Responsibilities

• Manage the creative workstream for a portfolio of marketing and brand projects, ensuring assets are delivered on time and in scope
• Partner with marketing leads, project leads, producers, studio management, and external agencies to translate briefs into actionable plans
• Audit incoming requests for completeness, clarify scope, set up kickoffs, establish timelines and review processes
• Assign work and track deliverables through to completion
• Serve as the primary point of contact for North America marketing intake and ensure clear priorities
• Develop and manage detailed workback schedules and support resource planning
• Maintain project-management tools, asset trackers, documentation, templates, and status reports

Skills

Creative operations

Project management

Asana

Jira

Stakeholder management

Education

Bachelor's degree in marketing/communications/business/design

Tools

Asana

Jira

Job description

Senior Specialist - Creative Operations

This is a contract role through the end of the year, working 30-40 hours per week, located in Portland, Oregon.

Summary

This role sits at the intersection of Creative Operations and Project Management, supporting the execution of creative work across a portfolio of seasonal B2B marketing campaigns and smaller brand initiatives. You will translate project briefs into clear creative plans, manage timelines and deliverables, and create visibility into project status across internal teams and external partners.

As a central connector for the Creative Studio, you will help strengthen collaboration, improve workflows, administer project tools and documentation, and keep fast-moving creative projects on track from kickoff through final delivery.

Job Description

In this role, you will manage the creative workstream for a portfolio of marketing and brand projects, ensuring creative assets are delivered on time, on brand, and within approved scope.

You’ll partner with marketing leads, project leads, producers, studio management, creative leadership, brand teams, and external agency partners to translate briefs into actionable creative plans. This includes auditing incoming requests for completeness, clarifying scope and requirements, setting up project kickoffs, establishing timelines and review processes, assigning work, and tracking deliverables through completion.

You will serve as the primary point of contact for a North America marketing-request intake process, helping ensure briefs are clear, priorities are well defined, and the right creative resources are assigned. You will also develop and manage detailed workback schedules, support resource planning, and adjust plans as project scope, priorities, or timing evolve.

You will also maintain project-management tools, asset trackers, central documentation, templates, and status reports across creative scopes. By improving workflows and building scalable processes, you will support the Creative Studio's overall success and help teams execute high-quality work with greater clarity, consistency, and efficiency.

Education and Experience

• Bachelor's degree in marketing, communications, business, design, creative production, or a related field; equivalent practical experience considered
• Background in creative operations, marketing operations, production, project management, creative services, or agency account/project management
• Experience supporting marketing campaigns, brand initiatives, creative studios, or in-house creative teams preferred
• Demonstrated experience in resource planning, creative estimation, process optimization, and managing multiple simultaneous projects

Our Ideal Candidate

• 5+ years of experience in creative operations, production coordination, project management, or a related field
• Passion for creative, brand, and marketing work, with a strong foundation in managing cross-functional creative workflows
• Proficient in project-management platforms such as Asana and Jira, with strong organizational, prioritization, and resource-planning skills
• Familiar with creative development processes, campaign production, workback schedules, creative briefing, and asset tracking
• Skilled in collaborating with creative, marketing, brand, production, project-management, and agency teams
• Able to work independently, manage multiple concurrent projects, and maintain momentum in a fast-paced environment
• Flexible and adaptable to changing priorities, timelines, scopes, and stakeholder needs
• Strong written and verbal communication skills, with exceptional attention to detail
• Comfortable using data, metrics, and project status reporting to communicate needs, clarify priorities, and support decision-making
• A proactive, people-first collaborator who can build trust, drive process clarity, and improve operational efficiency

The pay for this W-2 position ranges from $42-$46 per hour.

This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length-of-service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.