Senior Space Systems Executive Assistant

Galapagos Federal Systems LLC.; Arlington (VA); On-site; USD 135,000 - 145,000; Full time

Benefits offered by this job

Medical, dental, vision, disability, &

life insurance

401(k)

Paid time off

Paid parental leave

Tuition reimbursement

Paid federal holidays

Job summary

Galapagos Federal Systems LLC seeks an Executive Assistant to support the US Space Force and SYD 81 PAE Infrastructure Office. This role provides executive-level administrative and logistical support to senior leaders, coordinating calendars, meetings, and government documentation.

The position requires TS/SCI clearance, 5+ years in DoD/admin roles, and experience with ETMS2. You will work with cross-functional teams to ensure mission success and timely deliverables.

Qualifications

• Active TS/SCI Clearance is required.
• 5+ years of executive-level admin, staff officer, or program support in DoD/federal environments.
• Experience using ETMS2 or similar task management systems.
• Knowledge of program management concepts, processes, and best practices.
• Experience supporting a Space Program Office, MAJCOM, or FLDCOM environment is highly desired.

Responsibilities

• Coordinate daily Senior Leader activities with SYD 81 and PAE-Infrastructure leadership.
• Manage SML/ML calendars, correspondence, meeting schedules, and logistics.
• Coordinate SYD-level meetings, including MS Teams support and visitor access requirements.
• Collect and consolidate readiness data, RSVPs, and VARs from SYD staff.
• Support facilities, supplies, records, and documentation management.
• Manage actions in ETMS2 and monitor deadlines.

Skills

TS/SCI Clearance

5+ years DoD administrative support

ETMS2 experience

Program management concepts

Space program office experience

Education

Bachelor's degree

Tools

Microsoft Teams

ETMS2

Job description

Galapagos Federal Systems LLC seeks an Executive Assistant to support the US Space Force and SYD 81 PAE Infrastructure Office. This role provides executive-level administrative and logistical support to senior leaders, coordinating calendars, meetings, and government documentation.

The position requires TS/SCI clearance, 5+ years in DoD/admin roles, and experience with ETMS2. You will work with cross-functional teams to ensure mission success and timely deliverables.