Senior Secretary

State of South Dakota; Sioux Falls (SD); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Vacation leave

Sick leave

Paid holidays

Health insurance with $0 premium

Job summary

State of South Dakota's Department of Military, SD Air National Guard, in Sioux Falls, seeks a Senior Secretary to provide high-level clerical support to the civil engineer squadron. This full-time role requires independent judgement, strong organization, and the ability to coordinate travel, records, and office operations.

You will manage travel requests, records in RIMS, mail, and visitor reception, while maintaining electronic libraries and assisting multiple staff.

Qualifications

• Experience providing advanced secretarial support and managing electronic records.
• Ability to coordinate travel arrangements and office scheduling.
• Highly organized, with strong time-management and self-direction.
• Proficient in Microsoft Word, Excel, PowerPoint and related software.

Responsibilities

• Manage incoming/outgoing distribution and correspondence.
• Maintain electronic publications library, forms, and travel orders.
• Oversee file maintenance and records disposition in RIMS.
• Coordinate travel requests and DTS authorizations for personnel.
• Process time/attendance paperwork; monitor civilian awards program.
• Greet visitors, answer multi-line inquiries, and handle supplies.
• Operate standard business machines and office software.

Skills

Advanced secretarial support

Travel coordination

Organizational skills

Professional communication

Tools

Microsoft Office Suite

Power BI

DTS

RIMS

Job description

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 37187

Agency: Department of the Military / SD Air National Guard

Location: Sioux Falls, SD

Salary: $19.27-$24.08 Hourly, depending on qualifications

Pay Grade: F

Closing Date: 09/08/2026

This is a full-time, 40 hours weekly, position with the Department of Military. For more information about the Department of Military, please visit http://military.sd.gov .

The SD Air National Guard is seeking a qualified Senior Secretary to provide professional, high-level clerical and secretarial support for the civil engineer squadron. This position requires independent judgement, analysis, and the ability to organize program activities to ensure the central office runs smoothly and efficiently.

Duties may include, but are not limited to managing incoming and outgoing distribution and correspondence; maintaining the electronic publications library, forms, and travel orders; and keeping file maintenance and disposition of records in the Records Information Management System (RIMS). The incumbent will coordinate and process travel requests and arrangements for civil engineering personnel (including DTS authorizations and vouchers), process time and attendance paperwork, and monitor the civilian awards program. Additionally, this role serves as a central point of contact for office administrative tasks, greeting visitors, answering multi-line phone inquiries, and handling the ordering, receiving, and tracking of office supplies. The incumbent will operate a variety of standard business machines and computer software to support the overall functions of the engineering offices.

What The Department Of The Military Offers

• 15 days/120 Hours of Vacation Leave


• 14 days/112 Hours of Sick Leave


• 15 days/120 Hours of Military Leave


• 11 Paid Holidays


• Employee health insurance includes plan with a $0 premium for employee-only coverage


• Flexible Benefits – Dental, Vision, Life Insurance, Critical Illness and more


• Paid Parental & Family Medical Leave


• 6% Fully Matched Retirement Plan


• Employee Assistance Program


• Employee Well-being Program


• Free Basic Life Insurance

The total compensation of Hourly Wage + State/Federal Benefits for a typical year for entry level Senior Secretary is approximately $58,653.71 annually.

The Ideal Candidate Will Have

Experience providing advanced secretarial support, managing electronic records and filing systems, coordinating travel arrangements, and operating a variety of modern office equipment and software programs. The ideal candidate will be highly organized, capable of self-managing their time for maximum efficiency with minimum supervision, and possess the ability to deal professionally with a variety of personnel who depend on the civil engineer squadron.

Knowledge Of

Knowledge, Skills, and Abilities:

• business/Air Force writing including grammar, spelling, punctuation and formatting;


• modern office equipment, practices, and secretarial procedures;


• computer software applications (Microsoft Suite including word, excel, powerpoint, M365 and Power BI);


• general record keeping, file maintenance, and records management systems;


• Defense Travel System (DTS) and travel order preparation (preferred).

Skill To

• operate computers and use Microsoft Office Suite;


• operate standard business and office machines (multi-functioning copiers, scanners, multi-line phone systems, etc.);


• type accurately and set up copy in a variety of formats (narratives, correspondence, tables);


• proofread and edit rough copy for grammar, spelling, syntax, and style.

Ability To

• communicate in a concise and effective manner, both orally and in writing;


• organize and coordinate multiple activities, set priorities, and monitor progress;


• display high standards of ethical conduct and treat customers and visitors courteously;


• exercise sound judgment, tact, patience, and discretion in communicating and dealing with persons of varying backgrounds;


• accurately record, file, and transmit information;


• read and comprehend written materials, instructions, and policies;


• establish and maintain effective working relationships with coworkers, supervisors, and the general public.

Additional Requirements

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

Successful applicant(s) will be required to undergo a background investigation. An arrest/conviction record will not necessarily bar employment.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here .

This position is a member of Class A retirement under SDRS.

South Dakota Bureau of Human Resources and Administration

Telephone: [phone] Email: [e-mail]

http://bhr.sd.gov/workforus

“An Equal Opportunity Employer”