Senior Secretary

Delaware-Schools-Consortium; New Castle (DE); On-site; USD 38,000 - 52,000; Full time

Job summary

Capital School District is seeking a Senior Secretary at Towne Point Elementary School. The role is a full-time, 12-month position reporting to the Principal, with duties including clerical support, records management, attendance processing, and communication with staff, parents, and the community.

The ideal candidate will have a high school diploma or GED and be proficient with Excel and office equipment. The district emphasizes strong organization, accuracy, and professional interaction.

Qualifications

• High School Diploma or GED required.
• Proficient in organizational tasks and clerical duties.
• Ability to handle multiple tasks with accuracy and discretion.

Responsibilities

• Operate copy machine and office equipment as needed.
• Answer and screen telephone calls; record messages and return calls when requested.
• Prepare, proofread, and format a variety of documents and correspondence.
• Maintain attendance and records for staff and students; manage student registrations in E-School.
• Create and manage Excel spreadsheets, tables, and graphics for reports.
• Process purchase orders, vouchers, and petty cash; liaise with staff and community.
• Assist with event registrations and Open House activities.
• Follow district procedures for records, policies, and data integrity.

Education

High School Diploma or GED

Tools

Excel

Job description

Senior Secretary JobID: 36945

• Date Posted: 8/26/2026
• Location: Towne Point Elementary School
• Date Available: as soon as possible
• District: Capital School District

Description: Senior Secretary

Terms of Employment -

Full time - 12 month employee

Reports to: Principal

Salary:

Current Secretary salary schedule - see attachment

Minimum Qualifications:

• High School Diploma or general education degree (GED).

Essential Duties and Responsibilities:

• Uses copy machine and all other equipment needed to complete assigned tasks.
• Places and receives telephone calls, records messages, and return calls when requested.
• Communicates in a positive manner to all staff, parents, and community members through phone calls, emails, greets visitors and personal contacts.
• Collects information, organizes, types, and proofreads a variety of documents including curricula, manuals, guides, policies, letters, and other written communication documents.
• Accesses all appropriate databases and complete various statistical reports as needed. Designs and manipulates excel spreadsheets, tables, and graphics as needed.
• Maintains District records and files relating to this position
• Processes attendance for the building staff and ascertains substitutes as necessary.
• Keep and maintain attendance for students.
• Creating and maintaining attendance and lunch forms for staff that are not standard forms used for other schools. Using Excel spreadsheet
• Complete student registrations for new students
• Maintain student information in E-School consisting of teacher caseloads, room assignments and quality control of attendance accesses
• Maintain and document monthly Reports for Student Count and Unit Count
• Follows procedures which implement operational and fiscal policies.
• Processes and prepares purchase orders, payment vouchers, and all other documents and maintain Petty Cash
• Provides support, functions as liaison, and works cooperatively with staff and school community.
• Log and monitor the appropriate information for school trips, inform staff of any changes in information
• Complete conference/work shop registrations for staff, make accommodations if needed.
• Attend Open House.
• All other duties as assigned by the principal
• Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hand and /or fingers to handle or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand, walk and sit. The employee must occasionally lift an/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Standard Requirements:

• Favorable Criminal Background Check and Child Abuse Registry Checkfor the candidate who is offered employment
• Tuberculin Test and physical
• Mandatory Direct Deposit of paycheck

The Capital School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law. Inquiries regarding nondiscrimination policies should be directed to the Title IX, District 504 and ADA Coordinators: Capital School District, 198 Commerce Way, Dover DE 19904. Phone [phone]