Senior Secretary

Join Delaware Schools Consortium; United States; On-site; USD 32,000 - 42,000; Full time

Job summary

The Capital School District is seeking a Senior Secretary for Towne Point Elementary School. This full-time, 12-month position reports directly to the Principal and aligns with the district salary schedule.

The role involves extensive clerical support, attendance processing, and coordination with staff and families. Ideal candidates will have a high school diploma or GED and be proficient in office applications, with strong organizational and communication skills to manage diverse administrative

Qualifications

• High School Diploma or GED required.
• Ability to create and proofread documents; proficient with basic office software.

Responsibilities

• Uses copy machine and office equipment to complete tasks.
• Answers calls, records messages, and returns calls as needed.
• Communicates positively with staff, parents, and community members.
• Types, proofreads, and organizes documents and policies.
• Maintains district records and attendance data; uses Excel for reports.
• Processes purchase orders, vouchers, and petty cash; supports staff.
• Attends Open House and assists with conferences/workshops.
• Performs additional duties as assigned by the principal.

Skills

Communication

Data entry

Organization

Education

High School Diploma or GED

Tools

Excel

Job description

• Date Posted:
  8/26/2026
• Location:
  Towne Point Elementary School
• Date Available:
  as soon as possible
• District:
  Capital School District

Description: Senior Secretary
Terms of Employment -Full time - 12 month employee
Reports to: Principal
Salary: Current Secretary salary schedule - see attachment
Minimum Qualifications:

• High School Diploma or general education degree (GED).

Essential Duties and Responsibilities:

• Uses copy machine and all other equipment needed to complete assigned tasks.
• Places and receives telephone calls, records messages, and return calls when requested.
• Communicates in a positive manner to all staff, parents, and community members through phone calls, emails, greets visitors and personal contacts.
• Collects information, organizes, types, and proofreads a variety of documents including curricula, manuals, guides, policies, letters, and other written communication documents.
• Accesses all appropriate databases and complete various statistical reports as needed. Designs and manipulates excel spreadsheets, tables, and graphics as needed.
• Maintains District records and files relating to this position
• Processes attendance for the building staff and ascertains substitutes as necessary.
• Keep and maintain attendance for students.
• Creating and maintaining attendance and lunch forms for staff that are not standard forms used for other schools. Using Excel spreadsheet
• Complete student registrations for new students
• Maintain student information in E-School consisting of teacher caseloads, room assignments and quality control of attendance accesses
• Maintain and document monthly Reports for Student Count and Unit Count
• Follows procedures which implement operational and fiscal policies.
• Processes and prepares purchase orders, payment vouchers, and all other documents and maintain Petty Cash
• Provides support, functions as liaison, and works cooperatively with staff and school community.
• Log and monitor the appropriate information for school trips, inform staff of any changes in information
• Complete conference/work shop registrations for staff, make accommodations if needed.
• Attend Open House.
• All other duties as assigned by the principal
• Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hand and /or fingers to handle or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand, walk and sit. The employee must occasionally lift an/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Standard Requirements:

• Favorable Criminal Background Check and Child Abuse Registry Checkfor the candidate who is offered employment
• Tuberculin Test and physical
• Mandatory Direct Deposit of paycheck

The Capital School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law. Inquiries regarding nondiscrimination policies should be directed to the Title IX, District 504 and ADA Coordinators: Capital School District, 198 Commerce Way, Dover DE 19904. Phone [phone]