Senior Scientific Engagement Events Specialist

One Federal Solution; Arlington (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

One Federal Solution is seeking a Scientific Engagement Specialist III to lead planning, coordination, and execution of conferences and executive events. The role partners with the Government Lead to manage complex requirements, coordinate stakeholders, and ensure compliance with Department policies and security requirements.

The position emphasizes planning, vendor management, and on-site execution, with a focus on VIP support, documentation, and meeting deadlines.

Qualifications

• Demonstrated competence in all aspects of meeting/event planning.
• Ability to effectively plan, manage, and execute conferences and events.
• Ability to effectively communicate both verbally and in writing.
• Thoroughly familiar and proficient with commercial software packages, including Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Planning & Policy Adherence: Lead event planning and site evaluations with the Government Lead in strict accordance with all applicable Department policies and procedures.
• Logistics & Setup: Manage event logistics (vendors, travel, and quotes) and ensure all physical and IT/AV room configurations are fully tested and completed in advance.
• Execution & Hospitality: Manage day-of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.
• Executive & VIP Support: Provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.
• Reporting & Documentation: Process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.
• Staffing & Service Level Agreement: Maintain required on-site staffing, conduct daily check-ins, and meet all established response time metrics for communications and “pop-up” requests.
• IT & Security Compliance: Exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.
• Deadlines & Tracking: Strictly adhere to all Government-established timelines and maintain a fully accessible central event calendar for all tasks and milestones.

Skills

Meeting planning

Conferences

Communication

MS Word

MS Excel

PowerPoint

Education

CMP designation

CGMP designation

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

One Federal Solution is seeking a Scientific Engagement Specialist III to lead planning, coordination, and execution of conferences and executive events. The role partners with the Government Lead to manage complex requirements, coordinate stakeholders, and ensure compliance with Department policies and security requirements.

The position emphasizes planning, vendor management, and on-site execution, with a focus on VIP support, documentation, and meeting deadlines.