Scientific Engagement Specialist II

One Federal Solution; Arlington (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

One Federal Solution is seeking a Scientific Engagement Specialist II to plan, coordinate, and execute conferences, meetings, executive events, and other scientific engagement activities on site in Arlington, VA. The role emphasizes adherence to Department policies, security requirements, and strict timelines.

The position requires CMP/CGMP designation and at least three years of meeting planning experience, with strong skills in MS Word, Excel, and PowerPoint.

Qualifications

• Experience planning and executing conferences and events.
• Strong written and verbal communication skills.
• Proficient with MS Office (Word, Excel, PowerPoint).

Responsibilities

• Assist the Government Lead with event planning and site evaluations.
• Manage vendor travel quotes and IT/AV configurations.
• Coordinate VIP logistics and protocol.
• Process conference approvals and attendance reports per guidance.
• Maintain on-site staffing and meet response time metrics for requests.
• Ensure use of approved government networks for official business.

Skills

Meeting planning

Communication

MS Word

Excel

PowerPoint

Education

CMP or CGMP designation

Job description

One Federal Solution is seeking aScientific Engagement Specialist IIto support the planning, coordination, and execution of conferences, meetings, executive events, and other scientific engagement activities.

The Scientific Engagement Specialist II will provide comprehensive event planning and logistical support while ensuring compliance with applicable Department policies, procedures, security requirements, and established event timelines.

Key Responsibilities

• Planning & Policy Adherence:Assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures.
• Logistics & Setup:Manage event logistics (vendors, travel, and quotes) and ensure all physical and IT/AV room configurations are fully tested and completed in advance.
• Execution & Hospitality:Manage day-of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.
• Executive & VIP Support:Provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.
• Reporting & Documentation:Process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.
• Staffing & Service Level Agreement:Maintain required on-site staffing, conduct daily check-ins, and meet all established response time metrics for communications and "pop-up" requests.
• IT & Security Compliance:Exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.
• Deadlines & Tracking:Strictly adhere to all Government-established timelines and maintain a fully accessible central event calendar for all tasks and milestones.

Required Qualifications

• Demonstrated competence in all aspects of meeting/event planning.
• Ability to effectively plan, manage, and execute conferences and events.
• Ability to effectively communicate both verbally and in writing.
• Thoroughly familiar and proficient with commercial software packages, including Microsoft Word, Excel, and PowerPoint.

Desired Additional Qualifications

• It is highly desired that the Scientific Engagement Specialist II be a Certified Meeting Professional (CMP).

Education & Experience

Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation and at least three (3) years of experience in meeting planning (or similar experience).

About One Federal Solution:
One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.