Senior Safety Administrator

Transdev North America; Boston (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hourly pay of $31.00

Vacation: minimum 2 weeks

Sick days: 5 days

Holidays: 12 days

401(k) retirement plan

Medical, dental, vision insurance

Short-term and voluntary long-term disability

Job summary

Transdev North America is seeking a Senior Safety Administrator for its Boston Public Schools transportation contract. This role includes monitoring safety policies, training administrative staff, and ensuring compliance with safety regulations. The ideal candidate should have a high school diploma, 3 years of office management experience, and excellent communication skills. The position offers competitive hourly pay and various benefits including vacation time and a 401(k) retirement plan.

Qualifications

• At least 3 years of general office or file management experience.
• Valid driver’s license and minimum age of 21.
• Dispatching or supervisory experience preferred.
• Self-motivated and capable of working without supervision.

Responsibilities

• Monitor and enforce safety policies and procedures.
• Train and delegate to administrative staff regarding safety standards.
• Maintain and purge employment files and ensure record keeping.
• Coordinate with insurers for accident investigations.

Skills

Excellent verbal and written communication skills

Customer service-oriented mindset

Time-management and organizational skills

Proficiency with Microsoft Office

Ability to identify OSHA recordable events

Ability to work independently and as part of a team

Education

High school diploma or equivalent (G.E.D.)

Job description

Senior Safety Administrator – Boston, MA

Transdev is seeking a Senior Safety Administrator for its Boston Public Schools transportation contract. The role monitors and enforces safety policies, supervisors safety checks, identifies unsafe conditions, and ensures implementation of safety recommendations.

Benefits

• Hourly pay: $31.00
• Vacation: minimum 2 weeks
• Sick days: 5 days
• Holidays: 12 days (9 standard and 3 floating)
• 401(k) retirement plan, medical, dental, vision, life insurance, short-term and voluntary long-term disability
• Other benefits as per location policy

Key Responsibilities

• Maintain department operations and ensure compliance with all safety regulations.
• Ensure contract compliance with all applicable federal, state, local, and company regulations and manage related record keeping.
• Provide support in implementing approved safety recommendations.
• Train and delegate responsibilities to administrative staff on safety standards.
• Manage the return-to-work process and maintain contact with injured employees and insurance carriers.
• Coordinate with insurers for accident and incident investigations and follow-up actions.
• Compile employee data and create DQ files for new hires.
• Maintain and purge employment files, ensuring proper storage of terminated employee records.
• Track missing information, report inconsistencies, and follow up with stakeholders.
• Assist with audits of DQ files and collect required documentation.
• Manage electronic and hard copy file systems.
• Maintain current database of Boston School Bus Driver training and re‑certifications, and coordinate scheduling per agreements and mandates.
• Participate in quarterly claim reviews and manage collision activities.
• Maintain OSHA logs and reporting.
• Maintain confidentiality of all information.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent (G.E.D.).
• Valid driver’s license.
• Minimum age 21.
• At least 3 years of general office or file management experience.
• Dispatching or supervisory experience preferred.
• Excellent verbal and written communication skills.
• Ability to remain flexible and work under pressure in a fast‑paced environment.
• Customer service‑oriented mindset with keen attention to detail.
• Poise, tact, diplomacy, good judgment and discretion.
• Time‑management and organizational skills.
• Proficiency with Windows operating system and Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to identify OSHA recordable and reportable events.
• Self‑motivated and capable of working independently and as part of a team.
• Handles sensitive documentation with confidentiality and decorum.
• Interacts professionally with internal and external customers at all levels.
• Handles multiple tasks simultaneously.
• Travel outside of immediate area (percentage unspecified).

Physical Requirements

• 90% of work conducted indoors in air‑conditioned or well‑ventilated facilities.
• Sitting for extended periods (up to 8 hours per day) typing or using a computer.
• Push and pull objects up to 10 pounds; lift materials up to 20 lbs.; occasional bending, kneeling, or crouching.
• Work shifts or flexible schedules as needed.

Drug‑Free Workplace

Applicants must be eligible to work in the United States without sponsorship, and must pass a pre‑employment drug screen.

EEO Statement

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other protected status.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.