Senior Research Portfolio Manager - Hybrid Role

Harvard University FAS Human Resources; Boston (MA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard Medical School’s Department of Microbiology seeks a Senior Research Portfolio Administrator to oversee pre‑ and post‑award administration for a diverse portfolio of sponsored and non‑sponsored projects. You will manage budgets, forecasts, and reporting while partnering with faculty to ensure compliance and strategic financial guidance.

The role requires strong communication, initiative, and attention to detail, with responsibilities spanning from proposal development to vendor liaison

Qualifications

• Five or more years of experience in pre‑ and post‑award management, including both federal and non‑federal awards, or related experience required.

Responsibilities

• Manage all pre‑ and post‑award activities for an assigned faculty portfolio supported by federal, industry, foundation, internal, and other funding sources.
• Proposal development and submission, budget preparation, award management, financial analysis, forecasting, reconciliations, effort management, reporting, and award closeout.
• Provide strategic financial guidance, monitor spending and compliance, identify risks, and recommend solutions for stewardship of research funds.
• Coordinate reporting requirements and deadlines; liaise with University offices, sponsors, and vendors; ensure compliance with sponsor, federal, and University policies.
• Support accounts payable, purchasing and corporate card transactions; vendor setups and reimbursements; resolve invoice holds and payment issues.
• Contribute to budget development, financial audits, training, and policy updates; mentor team members and communicate regulatory changes to faculty and staff.
• Play a proactive role as a trusted advisor to faculty and partner with the Associate Director of Finance across the full lifecycle of sponsored and non‑sponsored activities.

Skills

Communication skills

Multi-tasking

Detail oriented

Initiative

Education

Bachelor's degree preferred

Tools

MS Office Suite

Job description

Harvard Medical School’s Department of Microbiology seeks a Senior Research Portfolio Administrator to oversee pre‑ and post‑award administration for a diverse portfolio of sponsored and non‑sponsored projects. You will manage budgets, forecasts, and reporting while partnering with faculty to ensure compliance and strategic financial guidance.

The role requires strong communication, initiative, and attention to detail, with responsibilities spanning from proposal development to vendor liaison