Senior Grants & Research Portfolio Manager

Harvard University; Boston (MA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Generous paid time off including Paren

Medical, dental, and vision health ins

Retirement plans with university con

Wellbeing and mental health resources

Support for families and caregivers

Professional development includingtu-

Commuter benefits, discounts and perks

Job summary

Harvard Medical School is seeking a Senior Research Portfolio Administrator to manage pre- and post-award activities for a diverse portfolio of funded projects. The role emphasizes budget preparation, award management, financial analysis, forecasting, and compliance across multiple sponsors while partnering with faculty and administrative offices.

The position supports accounts payable, reporting, and strategic financial guidance, and requires initiative, strong communication, and meticulous

Qualifications

• Five or more years of experience in pre- and post-award management (federal and non-federal).
• Strong communication and interpersonal skills; ability to multi-task.
• Highly organized and detail oriented; team player and independent worker.

Responsibilities

• Independently manage all pre- and post-award activities for an assigned faculty portfolio from various funding sources.
• Prepare budgets, manage awards, perform financial analyses, forecast, reconcile, manage effort, report, and close out awards.
• Provide strategic financial guidance to faculty; monitor spending and compliance; identify risks and propose solutions.
• Liaise with University offices, sponsors, and vendors; coordinate reporting; track deadlines; ensure policy compliance.
• Support accounts payable tasks including invoicing, purchasing, and reimbursements.
• Review invoice holds and follow up with researchers and vendors on payments; monitor committed funds.
• Contribute to budget development, audits, and process improvements; mentor team members; communicate policy updates.

Skills

Grants management

Financial analysis

Budget forecasting

Communication

Education

Bachelor's degree preferred

Tools

MS Office Suite

Job description

Harvard Medical School is seeking a Senior Research Portfolio Administrator to manage pre- and post-award activities for a diverse portfolio of funded projects. The role emphasizes budget preparation, award management, financial analysis, forecasting, and compliance across multiple sponsors while partnering with faculty and administrative offices.

The position supports accounts payable, reporting, and strategic financial guidance, and requires initiative, strong communication, and meticulous