Senior Research Administrator — Pre & Post Award

Stanford Reglab; United States; On-site; USD 70,000 - 95,000; Full time

Job summary

Stanford University’s Department of Dermatology is seeking a Research Administrator to handle the full range of pre- and post-award sponsored research activities, including proposal preparation and post-award management of funds and budgets. The role collaborates with investigators, the Office of Sponsored Research, and external sponsors to ensure compliance and successful project execution.

The position emphasizes training, development, and cross-training opportunities, with a focus on

Qualifications

• Bachelor’s degree plus three years of job-related experience.
• Knowledge of governmental regulations and policies.
• Excellent oral, written, and communication skills.
• Analytical skills with proficiency in Excel and web-based tools.
• Strong accounting skills and understanding of accounting principles.
• Completion of Cardinal Research Administration Foundational Training (CRAFT) I and II in the first year.
• Familiarity with procurement needs including sole-sourcing and cost analyses.
• Knowledge of property management for Stanford or related titles.
• Competency in project management and attention to detail.
• Ability to work independently and seek or offer help as needed.
• Excellent time management and organizational skills.

Responsibilities

• Prepare administrative components of proposals within sponsored and non-sponsored guidelines.
• Oversee submission processes, review for completeness and compliance.
• Develop, prepare and justify project budgets.
• Serve as liaison between principal investigators, Office of Sponsored Research, and departments.
• Coordinate with Sponsored Research to ensure proper award setup and cost-sharing.
• Review expenditures and advise on post-award spending and compliance.
• Create project status reports and forecasting tools.
• Participate in closeout processes and audits; gather information for inquiries.
• Mentor staff and contribute to process improvements.

Skills

Communication skills

Excel

Accounting

CRAFT training

Project management

Regulatory knowledge

Vendor management

Time management

Interpersonal skills

Education

Bachelor’s degree

Job description

Stanford University’s Department of Dermatology is seeking a Research Administrator to handle the full range of pre- and post-award sponsored research activities, including proposal preparation and post-award management of funds and budgets. The role collaborates with investigators, the Office of Sponsored Research, and external sponsors to ensure compliance and successful project execution.

The position emphasizes training, development, and cross-training opportunities, with a focus on