Senior Grant & Proposal Administrator

Stanford University School of Medicine; United States; On-site; USD 90,000 - 110,000; Full time

Job summary

The Stanford University School of Medicine seeks a Research Administrator 3 (RA3) to support faculty PIs in securing external funding. The role emphasizes pre-award administration, proposal preparation for grants and contracts, and coordination across multiple subaward sites and initiatives.

You will mentor staff, lead process improvements, and advocate for PIs within Stanford’s research community, ensuring compliance and timely submissions. Five years of related experience preferred.

Qualifications

• CRA certification required.
• Experience preparing complex proposals in an academic environment.
• Experience managing multiple projects and timelines in dynamic research settings.
• Extreme attention to detail in all tasks and outputs.
• Strong knowledge of sponsored project guidelines and regulatory environments.

Responsibilities

• Prepare complex proposals within sponsored and non-sponsored guidelines and manage submission processes.
• Develop and justify project budgets; liaise with investigators and offices; respond to sponsor inquiries.
• Collaborate with the Office of Sponsored Research to ensure awards are set up properly and cost-sharing is fulfilled.
• Review expenditures, advise on post-award spending, and oversee compliance for funds and revenue.
• Create reports and forecasting models to support project status and decision making.

Skills

CRA certification

Complex proposal prep

Multi-project management

Detail orientation

Regulatory knowledge

Education

Bachelor's degree

Tools

Microsoft Excel

Budgeting tools

Job description

The Stanford University School of Medicine seeks a Research Administrator 3 (RA3) to support faculty PIs in securing external funding. The role emphasizes pre-award administration, proposal preparation for grants and contracts, and coordination across multiple subaward sites and initiatives.

You will mentor staff, lead process improvements, and advocate for PIs within Stanford’s research community, ensuring compliance and timely submissions. Five years of related experience preferred.