Research Administrator 3 (Pre-Award)

SLAC; United States; On-site; USD 110,000 - 140,000; Full time

Job summary

Stanford University is seeking a highly motivated Research Administrator 3 to support our faculty PIs in securing external research funding. The role focuses on pre-award administration, preparing complex proposals across grants, contracts, and cooperative agreements, involving multiple PIs and subaward sites.

You will mentor staff and lead process improvements in a fast-paced academic setting. The RA3 will be a resource expert, advocating for PIs within Stanford's academic community and

Qualifications

• CRA certification required.
• Experience preparing complex proposals in an academic environment.
• Experience managing multiple projects and timelines.
• Extreme attention to detail.
• Knowledge of sponsored project guidelines and the research regulatory environment.

Responsibilities

• Coordinate and support pre-award activities for complex research proposals, including grants, contracts, program projects, and cooperative agreements.
• Prepare and organize proposal materials for multiple PIs and subaward sites; meet sponsor and institutional deadlines.
• Mentor staff and lead process improvement projects within the pre-award function.
• Submit RPPRs and maintain Other Support documentation in coordination with PIs, ORO, and post-award teams.
• Ensure compliance with sponsor policies and university regulations and communicate needs across departments.

Skills

CRA certification

Complex proposal preparation

Multitasking across projects

Attention to detail

Knowledge of sponsored project rules

Job description

The Stanford Department of Neurology has been a center of excellence for more than four decades and supports one of the top research programs in the U.S. with over 200 faculty serving as leaders in the neurological sciences.

The Department of Neurology is seeking a highly motivated Research Administrator 3 (RA3) to support our faculty Principal Investigators (PIs) as they seek external research funding. This position is focused on pre-award administration, and this person will play a critical role in advancing the departments’ research enterprise. This person will serve as a resource expert and manage the preparation of complex research proposals, including grants, contracts, program projects, and cooperative agreements involving multiple PIs, multiple subaward sites, and varied cross-school initiatives. The role will also provide an opportunity to mentor staff and lead process improvement projects. The RA3 will have a passion for supporting research, thrive on complexity, possess exceptional attention to detail, be adept in multitasking, and bring a resourceful and collaborative approach to the work. This person will also have excellent communication skills in order to advocate for PIs within Stanford’s diverse academic and medical community.

DESIRED QUALIFICATIONS

• Certified Research Administrator (CRA) certification.
• Complex proposal preparation experience in an academic environment.
• Experience managing multiple projects and timelines in a dynamic research setting.
• Extreme attention to detail.
• Working knowledge of sponsored project guidelines and the research regulatory environment.

PHYSICAL REQUIREMENTS*

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

ADDITIONAL DUTIES*

• Coordinate preparation and submission of NIH Research Performance Progress Reports (RPPRs) by working with PIs, ORO, post-award teams, and collaborators; collect financial and progress data; develop checklists and timelines; ensure compliance with sponsor and institutional policies.
• Maintain and update Other Support documentation with PIs and post-award teams; verify completeness and compliance to support timely submission for Just in Time requests, progress reports, and internal reviews.

* - Other duties may also be assigned.