Senior Research Administrator 4

UCSF Career Site; San Francisco (CA); Hybrid; USD 130,000 - 155,000; Full time

Job summary

UCSF Career Site in San Francisco seeks a Senior Post-Award Analyst within the Department of Medicine, Division of General Internal Medicine. The role leads a team of financial post-award analysts and acts as a subject-matter expert on contracts and grants administration.

The position develops budget plans, creates monthly projections, and coordinates across sites to ensure compliance with funding agency guidelines while protecting audit integrity. Flexible with one onsite day per week.

Qualifications

• Lead role on a team of financial post-award analysts.
• Define departmental procedures and templates for portfolio management.
• Coordinate between multiple sites, institutions and investigators to ensure compliance with funding agency guidelines.

Responsibilities

• Develop and analyze budget plans and monthly projections of expenses and balances.
• Provide high-level post-award support and guidance to Principal Investigators.
• Ensure expenditures comply with federal, state, and university policies and procedures.

Job description

JOB SUMMARY

The Senior Post Award Analyst is in the Department of Medicine Division of General Internal Medicine. Using skills as a seasoned, experienced research financial administrator, the incumbent will play a lead role on a team of financial post-award analysts for the department.

The Senior Post-Award Analyst will support the department’s post award team by establishment and monitoring of fiscal budget control of contracts and grants administration, developing a continuous learning program, defining departmental procedures, and templates to standardize financial portfolio management across the department. Will serve as a subject matter expert in all aspects of financial portfolio management, including federal, state, and private contracts and grants, as well as gift and discretionary funds. The position is responsible for financial oversight and analytical analysis of a post award portfolio of complex grants and awards for Principal Investigators supported by the department. The position will develop and analyze budget plans, create monthly projections of expenses and balances to support decision making and that are consistent with the award terms and that allow efficient administration to minimize audit risk.

The Senior Post-Award Analyst must be able to coordinate between multiple sites, institutions and investigators, and navigate complex funding agency guidelines. Skillful execution of a wide range of independent responsibilities, providing high-level post-award support, prioritizing and managing all aspects of the workflow are all key elements of this position. The position will use advanced contracts and grants concepts to manage high volume and high complexity transactions. and ensure that expenditures comply with federal, state, and university policies and procedures, OMB Circular A-21, and CAS.

This Senior Post-Award Analyst is regarded by the PIs as an important working partner in planning for and guiding the financial well-being of the PIs’ research group. The position is the critical link between his/her PIs and the relevant campus and agency policies and guidelines that apply to the PIs’ funding sources. This position is an independently reliable source of administrative information who has a sufficient understanding of the PI’s goals and objectives to be able to (1) offer alternatives and ideas regarding the application of his/her funds and (2) flag import issues that require the PI’s attention and action. Further the position balances duties to support the PI while at the same time understanding essential responsibilities as a representative of the departmental management and the larger interests of protecting the PI and the department against audit risk.

This position is Flexible-requires 1 day onsite per week.