Senior Registrar

CAE Inc; Town of Texas (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

CAE USA Inc. is seeking a Registrar Lead Administrator to support the Global 6500 program by coordinating registrar tasks, scheduling instructors and flights, and ensuring all student records are complete.

You will work with the Program Manager, customers, instructors, and support staff, handling paperwork, FAA forms, and data in Gemini, Stars and Centrik, under DoD clearance eligibility.

Qualifications

• Minimum of five years of relevant experience in registrar or admin roles.
• Understanding of flight simulation program scheduling and registration functions.
• Detail-oriented with strong communication and customer service skills.

Responsibilities

• Manage day-to-day registrar operations for the Global 6500 program.
• Schedule personnel, simulators, and flight instructors; maintain calendars.
• Prepare and file FAA 8710-1 forms and maintain student records.
• Coordinate logistics for training centers and ensure documentation is complete.
• Serve as liaison between Program Manager, customers, instructors, and staff.

Skills

Scheduling

Registration management

Customer service

Communication skills

Attention to detail

Tools

Gemini

Stars

Centrik

Job description

- **Session & experience:** *PLAY\\_LANG, PLAY\\_SESSION, timezoneOffset, wd-browser-id, wday\\_vps\\_cookie, CXS\\_SESSION* | manage user preferences, session ID, and inactivity timeout**Who We Are:*** **CAE Vision:** Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.* **CAE Defense & Security Mission:** CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.* **CAE Values:** Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are, and we strive to make a difference in the world while helping each other succeed.**What We Have to Offer:*** Comprehensive and competitive benefits package and flexibility that promotes work-life balance* A work environment where all employees are valued, respected and safe* Freedom to succeed by enabling team members to deliver, take initiatives and make decisions* Recognition, professional development, advancement and having fun!**Summary**Assists and supports the Global 6500 Program Manager and the Director of Training in complying with contractual registrar requirements of the contract Statement of Work. The Registrar Lead Administrator will support the Operations cell and provide direction to the personnel assigned to Operations. Responsible for registrar coordination and customer support. Performs liaison function between Program Manager, the Customer, Instructors, and support staff.**Essential Duties and Responsibilities***Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.** Performs Registrar tasks using MS Word, Excel, and other systems to include Gemini, Stars and Centrik.* Manages the day-to-day functions and activities of operations to include scheduling of personnel, simulator and flight instructors.* Manages agenda and meeting calendars* Ensures all incoming students have the proper paperwork and student training packets.* Coordinates logistical support for the Dothan Training Center.* Ensures that all student records and reports are processed and recorded in an organized and logical fashion* Produces and maintains all records for the Flight Instructor to include sending the records and form 8710-1 to the FAA.* Creates and maintains databases**Qualifications and Education Requirements*** Willingness to attend an external training on specific use of software.* Minimum of five years of relevant experience (additional experience may be substituted for formal education).* Must have a comprehensive understanding of a flight simulation program to include scheduling and registration functions.* Strong communication and interpersonal skills.* Ability to analyze complex documents.* Ability to define problems, collect data, establish facts, and draw valid conclusions.* Must be an enthusiastic, energetic and self-motivated with strong work ethic.* Ability to work with minimal supervision.* Ability to work well with others.* Excellent customer service skills and proactive initiative in handling customer service issues* Very detailed oriented.**Security Responsibilities**Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.* Incumbent must be eligible for DoD Personal Security Clearance.**Work Environment and Physical Demands**The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.* Work in a regular office environment; communicate via personal computer, telephone and fax.* Will be working in areas with risk of electrical shock from moving mechanical parts driven by hydraulics under high pressure.* Will at times be exposed to the following conditions: flight line.* Ability to walk and/or climb stairs and ladder into a simulator or airplane cockpit.* Ability to stoop, bend, and crawl on top of or under machinery.* Ability to detect odors or hear noises, bangs, etc., or other sounds to detect problems or flaws in the functioning of simulators and its surrounding environment**Physical Demands**The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.* Frequent Minimal physical effort such as sitting, standing and walking.* Shifts and/or schedules may change throughout the year as dictated by management and business needs* May be required to sit and review information on a computer screen for long periods of time* May require repetitive motions of the hands and wrist related to writing and typing at an electronic keyboard* Extended working hours may be required as dictated by management and business needs**Other Duties**Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.**CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you'd like more information about your EEO rights as an applicant under the law, please click here** **.****PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.****CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.****Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [e-mail]**# **About CAE***At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.*# **Position Type**Regular# **Equal Opportunity Employer***CAE is an equal opportunity employer