Senior Purchasing Coordinator for Forestry

City of New York; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

City of New York seeks a Senior Purchasing Coordinator for Forestry to oversee all purchasing activities for the Forestry Teams. The role requires supervising staff, managing OTPS budgets, and ensuring procurement policy compliance.

Work location is The Grove, Rego Park, Queens. The division focuses on protecting and expanding NYC Parks’ tree canopy and environmental health. Experience in government procurement and familiarity with Unifier, E-requester, Passport and FMS are a plus.

Qualifications

• Bachelor's degree plus 2 years related experience or
• High school diploma plus 6 years related experience or
• Equivalent combination with at least 1 year of relevant experience

Responsibilities

• Manage and coordinate all aspects of purchasing for Forestry Teams under supervision.
• Directly supervise and train division purchasing staff.
• Manage OTPS budget; prepare and track budget codes and weekly reports.
• Coordinate OTPS purchases with liaisons using Unifier, E-requester, Passport and FMS.
• Prepare requisitions in accordance with procurement policies.
• Obtain price quotes from vendors.
• Enter purchase requests into e-Requestor, Passport, Punchout and DCAS systems.
• Coordinate credit card purchases; process orders; collect Receiving Reports and report monthly activity.
• Ensure Receiving Reports are sent to Central Purchasing.
• Resolve PO issues with Central Purchasing and vendors.
• Assist with out-of-city travel request submissions.
• Support Chiefs and Executive Staff with projects and assignments

Skills

Procurement experience

Budget management

Vendor communication

Education

Bachelor's degree

High school diploma

Education/experience equivalent

Tools

Unifier

E-requester

Passport

FMS

DCAS Contracts

Job description

Senior Purchasing Coordinator for Forestry

• Full-time


• Agency: DEPT OF PARKS & RECREATION


• Job Category: Administration & Human Resources


• Salary Band: $90,000 to $100,000


• Compensation: USD 62,868 - USD 97,593

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

NYC Parks’ mission is to grow, maintain, and program a world-class park system prioritizing equity, access, safety, and nature. The Forestry division aims to protect, restore, care for, and expand New York City Parks, nature and tree canopy to maximize environmental health, community well-being and resilience.

Major Responsibilities

• Under supervision of the Chief of Contracts and Administration for Forestry, with latitude for independent initiative and judgment, perform difficult and responsible work to manage and coordinate all aspects of purchasing for Forestry Teams.


• Directly supervise and train division purchasing staff.


• Manage the division’s Other Than Personal Services (OTPS) budget. Prepare recommendations for the distribution of the annual OTPS budget. Track OTPS budget codes and prepare budget modifications as needed. Track and analyze OTPS spending and trends; submit corresponding weekly reports.


• Work with division purchasing liaisons to coordinate all OTPS purchases, utilizing Unifier, E-requester, Passport and the City’s Financial Management System (FMS). Research and prepare requisitions in accordance with procurement policies and procedures.


• Reach out to vendors for detailed information and price quotes.


• Enter purchase requests into the various procurement systems (e-Requestor, Passport, Punchout, and Office of Citywide Procurement for DCAS Requirements Contracts).


• Coordinate quotes and approvals for credit card purchases; process orders online and by phone as needed; collect Receiving Reports as needed for credit card holders and ensure monthly credit card reports are prepared and submitted on time.


• Ensure that all required Receiving Reports are sent to Central Purchasing as needed.


• Work with Central Purchasing on issues with purchase orders and other requests; contact vendors when there is an issue with items received (or delayed receipt) on purchase orders.


• Assist with compilation of and submission of out-of-city travel requests.


• Assist the Chiefs and Executive Staff with related tasks, high profile projects and special assignments.

Work Location: The Grove, Rego Park, Queens

Qualifications

• 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or


• 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or


• 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Fees: Hired candidates will be subject to a processing fee between $40.00 to $101.00 based on the salary range of title. Hired candidates who are not currently employed by the City will be subject to a $107.50 background check fee.