Senior Public Records & Administrative Specialist

Williamson County; Texas; On-site; USD 35,000 - 52,000; Full time

Job summary

Williamson County seeks an experienced Administrative Specialist to provide advanced support to a sheriff's division, handling reports, forms, and filing systems. The role includes Open Records tasks under the Texas Public Information Act, policy updates, budgeting awareness, and collaboration with command staff.

Strong organizational skills and confidentiality are essential. The position requires a high school diploma and clerical experience, with potential for flexible internal movement; O.R.

Qualifications

• High School diploma or equivalent.
• Two (2) years of clerical experience in a professional office environment.

Responsibilities

• Provide advanced administrative support to an assigned division.
• Create and maintain reports, forms, worksheets, and informational materials.
• Maintain comprehensive filing systems and records.
• Assist in planning and executing special projects and events.
• Assist with policy and procedure updates and staffing processes.
• Review stock inventory and process requisitions for supplies/equipment.
• Cross-train with other office staff to ensure continuity.
• Attend meetings/trainings as required.
• Perform special duties as assigned.
• Open Records: process and respond to requests under the Texas Public Information Act.
• Research, prepare, and disseminate information per guidelines while maintaining security and confidentiality.
• Locate and compile records for information requests; determine release viability and related charges.
• Review and redact records under PIA; ensure compliance.
• Maintain knowledge of current laws/policies related to PIA and privacy.

Skills

Customer service

Report creation

Forms creation

Filing systems

Project planning

Policy updates

Staffing processes

Inventory management

Cross-training

Meeting attendance

Open Records processing

PIA knowledge

Education

High School diploma

Job description

Williamson County seeks an experienced Administrative Specialist to provide advanced support to a sheriff's division, handling reports, forms, and filing systems. The role includes Open Records tasks under the Texas Public Information Act, policy updates, budgeting awareness, and collaboration with command staff.

Strong organizational skills and confidentiality are essential. The position requires a high school diploma and clerical experience, with potential for flexible internal movement; O.R.