Senior Provider Administrative Assistant, Cardiology

Specialty_Care_UHMSO; Cleveland (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

University Hospitals is seeking a Senior Provider Administrative Assistant in Cardiology to support providers with calendar management, correspondence, and patient workflow. You will coordinate clinical and nonclinical activities, prepare materials, and ensure timely communications across departments.

The role requires strong medical terminology knowledge, excellent communication, and multitasking abilities.

Qualifications

• 3+ years secretarial experience, preferably with provider support.
• Problem solving abilities are required.
• Strong organizational and communication skills are essential.

Responsibilities

• Provide primary administrative support to assigned providers.
• Coordinate schedules, travel, lab coats, ID badges, etc.
• Schedule office visits, procedures and testing per guidelines.
• Manage patient financial clearance processes including insurance checks.
• Coordinate meetings and prepare materials as needed.
• Train new secretaries and assist current staff.
• Support onboarding of new providers and on-site locations.
• Perform general office duties and back-up support.

Skills

Medical terminology

Multitasking

Windows proficiency

Verbal & written communication

Prioritization

Office equipment

Office software

Communication skills

Customer service

Organizational skills

Microsoft Office suite

Education

High School/GED

Associate's Degree

Tools

Google Docs/Sheets

Teams

Job description

Job Description - Senior Provider Administrative Assistant, Cardiology (26000AF0)

Senior Provider Administrative Assistant, Cardiology - ( 26000AF0 )

What You Will Do

• The Provider Secretary will be the primary administrative support to assigned providers.
• Assesses customer’s needs, meets quality standard for services and evaluates customer satisfaction.
• Demonstrates excellent communication skills. Provides quality customer service by answering and making telephone calls.
• Coordinates various clinical and nonclinical administrative activities of provider’s including schedules, lab coats, id badge, etc.
• Schedules office visits, surgical procedures and ancillary testing according to practice/organization guidelines.
• Ensure completion and/or coordination of activities related to patient financial clearance prior to service being rendered including insurance eligibility, medical necessity, and prior authorization activities
• Ensures materials are provided for meetings/interviews as necessary in a timely manner and follow up is completed as assigned.
• Handles a variety of administrative issues with regard to phone calls, always following through to assure all request/complaints/communications are handled in the manner appropriate.
• Types, transcribes and process correspondence, documents, grant papers and publications.
• Coordinates timely submission of grant papers and publications.
• Completes correspondence &/or administrative paperwork.
• Performs advanced tasks for department (i.e. denial management, SSI, iprocurement, etc… Takes all dictations for letters of recommendation for medical students, residents, fellows, attending staff and past colleagues.
• Provides training to newly hired secretaries and provides additional support for current secretaries as needed.
• Provide clinical support to various onsite locations as needed.
• Supports the onboarding process of new providers to the department/division
• Performs general office duties and provides back up support for other staff as needed.
• Other departmental duties may be assigned as needed.

Additional Responsibilities

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Education

• High School Equivalent / GED (Required) and
• Associate's Degree (Preferred)

Work Experience

• 3+ years secretarial experience (preferably with at least 1 year previous administrative/secretarial support of a provider or provider practice) (Required) and
• Experience with demonstrated problem solving ability (Required)

Knowledge, Skills, & Abilities

• Medical terminology (Required proficiency)
• Proven ability to successfully manage multiple tasks simultaneously (Required proficiency)
• Computer skills in a Windows environment (Required proficiency)
• Demonstrate proficient verbal and written communication skills (Required proficiency)
• Ability to organize and prioritize workload to achieve expected outcomes (Required proficiency)
• Intermediate knowledge of office equipment (Required proficiency)
• Intermediate computer skills in Windows environment (Required proficiency)
• Excellent verbal & written communication skills (Required proficiency)
• Experience in customer service environment (Required proficiency)
• Excellent Organizational skills (Required proficiency)
• Excel, PowerPoint, Microsoft Word and Outlook, Google documents and teams (Required proficiency)

Physical Demands

• Standing Occasionally
• Walking Occas...
• Sitting Constantly
• Lifting Rarely up to 20 lbs
• Carrying Rarely up to 20 lbs
• Pushing Rarely up to 20 lbs
• Pulling Rarely up to 20 lbs
• Climbing Rarely up to 20 lbs
• Balancing Rarely
• Stooping Rarely
• Kneeling Rarely
• Crouching Rarely
• Crawling Rarely
• Reaching Rarely
• Handling Occasionally
• Grasping Occasionally
• Feeling Rarely
• Talking Constantly
• Hearing Constantly
• Repetitive Motions Frequently
• Eye/Hand/Foot Coordination Frequently

Travel Requirements

• 10%