Senior Proposals Lead — Strategic Writing & Coordination

Kleinschmidt Associates; Portland (OR); Hybrid; USD 39,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Bonus program

Employee ownership

Medical coverage

Dental coverage

Vision coverage

401(k) match

Paid time off

Floating holidays

Parental leave

Short-term disability

Tuition assistance

Team-oriented culture

Job summary

Kleinschmidt seeks a Senior Proposal Coordinator to join our hybrid Strategic Impact Team in Redmond, WA or Portland, OR. You will coordinate proposals from planning through submission, turning complex technical information into persuasive client-ready content and building reusable materials for future pursuits.

You’ll work with engineers, scientists, and marketers, review RFQs/RFPs, manage schedules, and help improve document quality and workflows with automation and AI tools.

Qualifications

• Five+ years coordinating proposals or pursuits or business development materials.
• Excellent writing, editing, and proofreading to craft client-focused content.
• Strong organization and project coordination, including schedules, contributors, reviews, and submission requirements.
• Advanced Word; proficient with PowerPoint, Excel, InDesign, and Canva.

Responsibilities

• Create proposals that speak to the client by researching, writing, editing, and proofreading content that translates technical expertise into clear benefits and persuasive reasons to choose Kleinschmidt.
• Keep pursuits moving by reviewing RFQs/RFPs, organizing requirements and schedules, coordinating contributions and reviews, and delivering accurate submissions on time.
• Strengthen proposal resources by developing and maintaining resumes, project data sheets, service profiles, graphics, and reusable content.
• Bring people and information together by working with technical staff and leaders to gather project details and clarify messaging.
• Support pursuit readiness by monitoring procurement portals, distributing opportunities, and maintaining prequalification materials; coordinating subconsultant qualifications and requests.
• Improve workflows by strengthening document quality, content management, and use of automation/AI tools.

Skills

Proposal coordination

Writing and editing

Project management

Communication skills

Cross-disciplinary collaboration

Education

Bachelor’s degree (preferred)

Tools

Microsoft Word

PowerPoint

Excel

InDesign

Canva

Deltek Vantagepoint

Job description

Kleinschmidt seeks a Senior Proposal Coordinator to join our hybrid Strategic Impact Team in Redmond, WA or Portland, OR. You will coordinate proposals from planning through submission, turning complex technical information into persuasive client-ready content and building reusable materials for future pursuits.

You’ll work with engineers, scientists, and marketers, review RFQs/RFPs, manage schedules, and help improve document quality and workflows with automation and AI tools.