Senior Proposal Specialist

Gannett Fleming, Inc.; Raleigh (NC); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Hybrid work environment

Wellness programs

Parental leave

Pet insurance

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) savings plan

Generous PTO

Job summary

GFT in Raleigh, NC is seeking a Senior Proposal Specialist to join our hybrid team. You will manage proposals, provide capture support, and assist client management across regional and global lines.

The role requires 5+ years of proposal experience in the AEC space with North Carolina public project knowledge. A 4-year degree is typically expected and a hybrid work model is supported.

Qualifications

• Normally a 4-year degree required in English, marketing, journalism, communications, or applicable field is required.
• Normally a minimum of 5 years of combined prior proposal experience in AEC or related field.
• Excellent interpersonal and communication skills.
• Able to work with some degree of independence to execute proposal lifecycle.

Responsibilities

• Lead 1 complex proposal concurrently with other smaller proposals.
• May lead sections for complex proposals.
• Coordinate interview team and prep content.
• Ensure messaging quality under manager guidance.
• Prepare compliance matrices, outlines, and schedules.
• Organize resources (PM/technical input, subconsultants, graphics).
• Provide strategic writing/editing for qualifications, summaries, resumes, and win themes.
• Enter and track opportunities in CRM.
• Support sales interview teams and gather presentation materials.
• Facilitate capture plan support and coordinate with MARCOM.
• Keep CRM documentation updated.
• Coordinate with client management activities and with Tier 1/2 clients.

Skills

Proposal management

Capture planning

Team coordination

CRM tracking

Executive summaries

Strategic writing

Communication skills

Independence in lifecycle

Education

Bachelor’s degree in English/Marketing/Journalism/Communications

Tools

CRM

Microsoft Word

PowerPoint

Job description

GFT is seeking a Senior Proposal Specialist to join our Raleigh team! This role will follow a hybrid work model.

Experience preparing proposals forNCDOT and North Carolina local government proposal experience, is a must for this role.

At GFT, we're not just pursuing projects-we're strategically capturing opportunities that shape our communities. The Strategic Growth Office is the engine behind GFT's enterprise-wide growth. It fuels our most significant pursuits by aligning talent, insights, and strategy to win complex, high-impact projects. From vision through delivery, we partner across all Business Groups to develop compelling, competitive proposals that reflect our core values and technical excellence.

What you'll be challenged to do:

The Senior Proposal Specialist manages proposals and presentations, provides capture support, and may assist with client management support. The position supports one or more regional business lines or a global business line.

In this capacity, the successful candidate will be responsible for the following:

Proposals

• Able to lead 1 complex proposal concurrent with other smaller proposal
• May Lead Sections for complex proposal
• Able to organize and coordinate interview team to prepare the content
• Work is regularly monitored and overseen by Manager for messaging and quality
• Compiles and distributes meeting notes, action items, and review comments from all proposal meetings
• Performs detailed analysis of SOQ and RFP requirements; prepares compliance matrices/outlines and schedules according to corporate proposal best practices
• Organizes and coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, and graphics/print teams)
• Ensures completion of all assignments, review of all work, and adherence to internal best practices and quality control objectives
• Provides strategic writing and editing support for: all general qualifications; executive summaries; win themes; personnel resumes, project descriptions, summary paragraphs, action captions, and benefit statements
• Enters and tracks opportunities and proposals in CRM
• Supports sales interview teams, schedules/facilitates kick-off meeting and rehearsals, and prepares presentation and supporting materials

Capture Planning

• Facilitate capture plan support for short- to- medium length capture phase/simple pursuits with close oversight/participation by manager for assurance of best practice implementation
• Liaise with respective MARCOM staff during capture planning to coordinate early input, as required
• No authority to flex within the framework of best practices
• Keeps all CRM documentation updated

Client Management

• Coordinates client management team activities for Tier 2 clients
• Participates in Tier 1 client management activities/ and or coordinates closely with Tier 1 client manager to assure the scheduling and note-taking of client management team meetings
• Coordinate with respective MARCOM to define needs for support
• Requires oversight, participation, feedback, and input from Manager/senior level BD
• Provides research support, scheduling, and organization of information to other Tier 1 clients
• Formats/edits client management plans in accordance with company templates and standards
• Other duties as assigned.

What you will bring to our firm:

• Normally a 4-year degree required in English, marketing, journalism, communications, or applicable field is required

What we prefer you bring:

• Normally a minimum of 5 years of combined prior proposal experience is required and in the AEC industry leading, coordinating, planning, and developing architectural-engineering-construction proposals and qualifications, including section writing experience
• Will have demonstrated a progressively increasing level of responsibility during the past 1 year (minimum)
• Excellent inter-personal and communication skills
• Able to work with some degree of independence to execute proposal lifecycle

Compensation:

The salary range for this role is $75,000 - $95,000. Salary is dependent upon experience and geographic location.

Featured Benefits:

• Hybrid work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

GFT does require the successful completion of a criminal background check for all advertised positions.

Location: Raleigh

Core Business Hours: 8:00 AM - 5:00 PM

Employment Status: Full-Time