Proposal Manager

Gannett Fleming; Tampa (FL); Hybrid; USD 100,000 - 115,000; Full time

Benefits offered by this job

Comprehensive benefits package

Tax-deferred 401(k) savings plan

Tuition reimbursement

Incentive compensation

Job summary

Gannett Fleming seeks a Proposal Manager to support strategic growth across Florida by developing high-quality proposals. The role involves collaborative leadership and proposal compliance in transportation, construction services, and more.

The ideal candidate has at least 8 years of relevant experience, with the ability to work closely with technical teams and clients to drive success in complex projects. This position offers a hybrid work environment and competitive benefits.

Qualifications

• 8+ years of experience in proposal management or relevant field.
• Strong understanding of AEC industry standards and practices.
• Capability to lead teams and projects effectively.

Responsibilities

• Lead the development of compelling proposals for various markets.
• Coordinate and facilitate teams during capture planning.
• Oversee compliance and quality of submitted proposals.

Skills

Proposal leadership

Project management

Client communication

Collaboration

Strategic planning

Education

4-year degree in relevant field

Tools

CRM systems

AI tools

Job description

What You Will Do

We are seeking a Proposal Manager to support strategic growth across Florida by leading the development of high-quality, compliant, and compelling proposals within our Transportation, Construction Services, and Buildings & Places markets. This role is ideal for a skilled AEC proposal professional who thrives in a collaborative environment and brings a balance of proposal leadership, capture support, and partnership with client service teams. You will play a key role in managing complex pursuits, shaping win themes, and translating technical input into clear, persuasive messaging that aligns with client priorities and procurement requirements. With experience supporting FDOT and municipal pursuits across Florida, you will partner closely with capture managers, technical teams, and business development leaders to drive pursuit excellence from pre-positioning through interview delivery. This position may also include mentoring junior staff and contributing to a culture of continuous improvement, innovation, and high-performance across the BD & Marketing team.

At GFT, we strategically capture opportunities that shape our communities. The Strategic Growth Office is the engine behind GFT's enterprise-wide growth, fueling our most significant pursuits by aligning talent, insights, and strategy to win complex, high-impact projects. From vision through delivery, we partner across all Business Groups to develop compelling, competitive proposals that reflect our core values and technical excellence.

What you'll be challenged to do

The Proposal Manager expands their complex proposal and interview skills while continuing to build on capture planning and client service skills. The Proposal Manager role may include people management.

Principal Responsibilities and Essential Functions

Capture Planning

• Working closely with the capture manager/team, facilitate kick-off and update meetings, identify and validate win themes and strategic messaging, and lead the development of pre‑RFP proposal sections.
• Support teaming efforts by coordinating with internal and external partners and contributes to strategy development through active participation in major‑level pursuits, including IFBP meetings, client relationship mapping, and content drafting.
• Determine the level of effort for the pursuit team.
• Estimate own workload and task durations to support effective resource planning and execution.

Proposal Management

• Manages major and priority‑level pursuits, serving as Proposal Manager.
• Ensure full RFP compliance by verifying and documenting adherence across all proposal elements.
• Oversee standard and agile‑level pursuits, particularly those involving cross‑team coordination with other BD units.
• Lead multi‑level category proposals and contribute to proposal excellence through peer compliance reviews, not only for own pursuits but also for those of other teams.
• Assist with teaming outreach and relationship development, strengthening both internal and external connections.
• Develop and maintain detailed proposal plans and assign or review tasks for team members.
• Participate in client‑held pre‑proposal meetings and debriefs to inform future strategy and enhance proposal effectiveness.
• Mentor junior BD staff; reviewing their work, and offering constructive feedback to support their growth and the success of the overall team.

Writing

• Lead author for major‑level proposals.
• Craft executive summaries and non‑technical sections that articulate the firm's strengths and align with client goals.
• Develop detailed content outlines and storyboards for technical sections, integrate win themes and strategic messaging identified during capture planning and kick‑off sessions.
• Edit and refine technical approaches, providing input on layout, graphics, callouts, and key messaging to ensure clarity and consistency.
• Develop core content such as firm histories, qualifications, cover letters, personnel bios, project descriptions, and subconsultant qualifications.

Interview Development

• Lead interview strategy and development for major‑level pursuits.
• Guide the proposal team in presenting win themes and messages throughout the presentation process.
• Work closely with graphic designers to visually translate proposal strategies into impactful, on‑brand presentation materials.

Client Service Team Support

• Serve as the Client Service Team's (CST's) BD Partner for one or more Tier I clients, working alongside a strong Client Service Leader (CSL).
• Responsible for supporting and analyzing pipeline and client data, coordinating with operations staff to ensure accuracy and alignment.
• Research client history, contract awards, CIPs, budget documentation, and industry news to provide strategic insights for CST planning.
• Support the development of client meeting materials, capability briefings, and targeted marketing campaigns – coordinating with the MarCom team to ensure alignment with broader strategic initiatives.
• May represent the firm at client‑focused industry outreach events.

Business Development & Marketing

• Collaborate with the MarCom team during capture planning and support marketing efforts that target clients, markets, and sectors.
• May attend business development conferences and industry events on behalf of the firm or specific business groups to support brand presence and relationship development.

BD Data/Processes/Practices

• Ensure opportunity records in CRM systems are maintained.
• Lead BD&M working groups focused on enhancing systems, processes, and best practices.
• Train colleagues in proposal management, interviews, and the broader BD process.
• Use approved AI tools (such as ChatGPT) to support writing, research, and proposal efficiency, and collaborate with others to explore and implement new use cases for AI that enhance business development performance.

Communication/Collaboration/Culture

• This role demands high‑level collaboration and interpersonal leadership.
• Resolve project‑related conflicts and facilitate solutions across proposal types and teams.
• Manage relationships with a wide range of internal stakeholders – including capture managers, BD staff, and CSLs – as well as external teaming partners.
• Oversee cross‑functional efforts for proposals ranging from agile to complex, ensuring transparent communication and efficient task coordination.
• Contribute to performance evaluations for team members they have supervised, identifying development opportunities and advocating for the necessary resources to support team success.
• May include formal people management responsibilities, including the direct supervision and development of Assistant Proposal Specialists and/or Proposal Specialists I.

Education | Experience: What you will bring to our firm

• Normally, a 4‑year degree in English, Marketing, Journalism, Communications, or applicable field – or comparable experience – is required.
• 8 years of practical working experience preferred.

Additional Notes

Other duties may be assigned. Office work environment. Must be able to sit or stand for extended periods of time. Must be able to independently travel and be physically present in the office when needed.

Compensation

The salary range for this role is $100,000 – $115,000. Salary is dependent upon experience and geographic location.

Featured Benefits

• Hybrid (in‑person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax‑deferred 401(k) savings plan.
• Competitive paid‑time‑off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.

Location

Orlando; Tampa; Fort Lauderdale

Core Business Hours

8:00 AM – 5:00 PM

Employment Status

Full‑Time

Equal Opportunity Employer Statement

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.