Senior Proposal Specialist

Gannett Fleming

United States

On-site

USD 85,000 - 110,000

Full time

14 days+

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Benefits offered by this job

Remote work environment

Comprehensive benefits package

Tuition reimbursement for continued education

Incentive compensation for eligible positions

Job summary

Gannett Fleming is hiring a Senior Proposal Specialist to join their BD&M team for remote work. The ideal candidate will lead proposals for capital public works projects and have at least 5 years of experience in proposal development and coordination.

The role involves managing Tier 2 client activities and must demonstrate strong writing and communication skills. Competitive salary and comprehensive benefits are included in this full-time position.

Qualifications

Minimum 5 years of proposal experience including leading, coordinating, and developing proposals.
Demonstrated responsibility increase in recent year.
Strong writing and editing skills for proposals.

Responsibilities

Lead complex proposals and coordinate interviews for content.
Perform detailed analyses of SOQ and RFP requirements.
Manage Tier 2 client activities and participate in Tier 1 activities.

Skills

Proposal preparation for public works projects

Excellent interpersonal and communication skills

Ability to work independently on proposals

Education

4-year degree in English, marketing, journalism, communications

Job description

What You Will Do

GFT is seeking a Senior Proposal Specialist to join our BD&M team in the West (California/Phoenix/Seattle)! This role follows a fully remote work model.

Experience preparing proposals for capital public works projects and government agencies in California (as a Prime), such as Caltrans, Metro, BART, etc., is a must for this role.

Responsibilities

Proposals

Able to lead 1 complex proposal concurrent with other smaller proposals
May lead sections for complex proposals
Able to organize and coordinate interview team to prepare the content
Work is regularly monitored and overseen by manager for messaging and quality
Compiles and distributes meeting notes, action items, and review comments from all proposal meetings
Performs detailed analysis of SOQ and RFP requirements; prepares compliance matrices/outlines and schedules according to corporate proposal best practices
Organizes and coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, and graphics/print teams)
Ensures completion of all assignments, review of all work, and adherence to internal best practices and quality control objectives
Provides strategic writing and editing support for: all general qualifications; executive summaries; win themes; personnel resumes, project descriptions, summary paragraphs, action captions, and benefit statements
Enters and tracks opportunities and proposals in CRM
Supports sales interview teams, schedules/facilitates kick‑off meeting and rehearsals, and prepares presentation and supporting materials

Capture Planning

Facilitate capture plan support for short- to- medium length capture phase/simple pursuits with close oversight/participation by manager for assurance of best practice implementation
Liaise with respective MARCOM staff during capture planning to coordinate early input, as required
No authority to flex within the framework of best practices
Keeps all CRM documentation updated

Client Management

Coordinates client management team activities for Tier 2 clients
Participates in Tier 1 client management activities/ and or coordinates closely with Tier 1 client manager to assure the scheduling and note‑taking of client management team meetings
Coordinate with respective MARCOM to define needs for support
Requires oversight, participation, feedback, and input from Managers/senior level BD
Provides research support, scheduling, and organization of information to other Tier 1 clients
Formats/edits client management plans in accordance with company templates and standards
Other duties as assigned

Qualifications

Normally a 4-year degree required in English, marketing, journalism, communications, or an applicable field
Minimum 5 years of combined prior proposal experience is required, including experience leading, coordinating, planning, and developing architectural‑engineering‑construction proposals and qualifications, and section writing experience
Demonstrated progressively increasing level of responsibility during the past year (minimum)
Excellent interpersonal and communication skills
Able to work with some degree of independence to execute proposal lifecycle

Compensation

The salary range for this role is $85,000 - $110,000. Salary is dependent upon experience and geographic location.

Benefits

Remote work environment
Comprehensive benefits package including wellness programs, parental leave, pet insurance, medical, dental, vision, disability, and life insurance
Tax‑deferred 401(k) savings plan
Competitive paid‑time‑off (PTO) accrual
Tuition reimbursement for continued education
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
Incentive compensation for eligible positions

Equal Employment Opportunity

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

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