Assistant Proposal Specialist

GFT

Philadelphia (Philadelphia County)

Hybrid

USD 60,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Comprehensive benefits package

Tax-deferred 401(k) savings plan

Competitive paid-time-off

Tuition reimbursement

Commitment to professional development

Job summary

A leading AEC firm is seeking an Assistant Proposal Specialist to assist in proposal development, collect subconsultant data, and maintain proposal files. The ideal candidate will have a degree in marketing, journalism, or a related field and 0-2 years of experience. This role offers a hybrid work environment and a competitive salary ranging from $60,000 to $70,000.

Qualifications

0-2 years of experience working in a related industry.
Ability to work well independently and as part of a team in a fast-paced environment.

Responsibilities

Assist during proposal development and support various proposal tasks.
Perform subconsultant data collection and organization for proposals.
Research and compile information for proposals from various sources.

Skills

Business writing/editing/formatting principles

Inter-personal communication

Team collaboration

Task management

Proficiency in Microsoft Office

Education

Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business

Tools

Adobe Creative Suite InDesign

Job description

Assistant Proposal Specialist – GFT

Location: Mechanicsburg, Valley Forge, or Philadelphia – hybrid remote model.

What You’ll Be Challenged To Do

Assist during proposal development and supports the research, writing, editing, formatting, and quality checking of text for preparation of proposals, statements of qualifications, and presentations
Perform subconsultant data collection and organization tasks for proposal teams, including contacting subconsultants, outlining requirements, and organizing and distributing information
Maintain proposal team server files and other repositories of information for use during active proposals
Assist with proposal formatting, printing, and production
Attend proposal meetings, takes notes, and helps maintain and update meeting information on a regular basis and as requested
Research and compile information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
Coordinate with internal departments to obtain required information for proposal or SOQ preparation
Assist with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner
Participate in BD team training and knowledge sharing activities and demonstrates progressive ability over time to incorporate best practices into daily work assignments
Perform self-check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
Coordinate independent quality control review in accordance with BD team quality procedures

Education | Experience

Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business
0-2 years of experience working in a related industry

What We Prefer You Bring

Knowledge and understanding of business writing/editing/formatting principles and practices
Excellent inter-personal and communication skills
Ability to work well as part of a team and independently in a fast-paced, deadline-driven environment
Excellent task management, time management, multi-tasking, collaboration, and resourcefulness skills
Proficiency in Microsoft Office applications
Experience using Adobe Creative Suite InDesign preferred
Experience using AI tools, such as ChatGPT, is preferred

Compensation

The salary range for this role is $60,000 - $70,000. Salary is dependent upon experience and geographic location.

Featured Benefits

Hybrid (in-person and remote) work environment.
Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
Tax-deferred 401(k) savings plan.
Competitive paid-time-off (PTO) accrual.
Tuition reimbursement for continued education.
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
Incentive compensation for eligible positions.

Company Overview

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more. Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status, or other characteristics protected by law.

All advertised positions require a successful criminal background check.

Location: Mechanicsburg, Philadelphia, Valley Forge

Core Business Hours: 8:00 AM – 5:00 PM

Employment Status: Full-Time

Salary Range: $60,000 - $70,000

Seniority Level