Senior Proposal Manager - Federal
GuidePoint Security LLC
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Benefits offered by this job
Job summary
GuidePoint Security in Reston, VA, is seeking a Senior Proposal Manager to own the cradle-to-grave federal proposal lifecycle—RFPs, RFIs, RFQs, and sole-source justifications—with DoD, IC, and Civilian agencies. You’ll coordinate Sales, Pre-Sales, Legal, Contracts, and vendor partners to deliver compliant, on-time submissions.
You’ll develop win strategies, manage color-team reviews, build reusable content libraries, and ensure proposals meet FAR/DFARS requirements while tracking metrics to
Qualifications
- This role requires 7+ years of Federal proposal management experience (DoD & Civilian).
- Bachelor’s degree or equivalent; APMP certification is preferred.
- Deep understanding of FAR/DFARS and federal procurement processes.
Responsibilities
- Own cradle-to-grave proposal lifecycle from qualification to submission.
- Coordinate across Sales, Pre-Sales, Legal, Contracts and vendor partners.
- Manage multiple federal proposals with conflicting deadlines.
- Lead kickoff meetings, color team reviews and lessons-learned sessions.
- Develop win strategies and maintain reusable content libraries.
- Ensure formatting, page limits, and submission instructions compliance.
- Track metrics like win rates and cycle times to drive improvements.
Skills
Education
Tools
Job description
GuidePoint Security provides trusted cybersecurity expertise, solutions and services that help organizations make better decisions and minimize risk. By taking a three-tiered, holistic approach for evaluating security posture and ecosystems, GuidePoint enables some of the nation’s top organizations, such as Fortune 500 companies and U.S. government agencies, to identify threats, optimize resources and integrate best-fit solutions that mitigate risk.
We are looking for a skilled Senior Proposal Manager to own the cradle-to-graveproposal lifecycle for Federal opportunities, including RFPs, RFIs, RFQs, and sole-source justifications across DoD, Intelligence Community, and Civilian agencies. This role will drive compliant, competitive, and on-time proposal submissions while coordinatingcross-functional teams spanning Sales, Pre-Sales Engineering, Legal, Contracts, andvendor partners.
GuidePoint Security is the trusted partner that defense and civilian government agencies rely on to lead their cybersecurity efforts and protect their organizations. We help solve their most complex security challenges, mature security architectures, and proactively reduce risk. Our purpose-built solutions ensure compliance, safeguard critical assets, and align security with organizational objectives. Backed by deep expertise, strong partnerships, and advanced technologies, we deliver scalable, adaptive capabilities that evolve with the threat landscape so Federal agencies can lead with confidence and protect what’s next.
- Own the cradle-to-grave proposal lifecycle from opportunity qualification through submission, including compliance matrices, outlines, contributor coordination, reviews, and production.
- Manage multiple concurrent Federal proposals with competing deadlines, ensuring quality and compliance with solicitation requirements (FAR/DFARS).
- Develop and enforce proposal schedules, assign action items, and hold contributors accountable to deadlines.
- Conduct proposal kickoff meetings, color team reviews (Pink, Red, Gold), and lessons-learned sessions after award decisions.
- Build and maintain a library of reusable proposal content including past performance narratives, corporate capability statements, and boilerplate language.
- Analyze solicitation documents to identify requirements and evaluation criteria and develop win strategies in coordination with capture and sales teams.
- Support the go/no-go decision process by providing proposal-readiness assessments, risk identification, and resource availability inputs.
- Coordinate CLIN mapping and pricing volume assembly with Account Teams, vendors, and contracts staff — ensuring proposal pricing aligns with technical solutions.
- Edit, refine, and organize technical and management volume narratives provided by subject matter experts to ensure clarity, persuasiveness, and compliance. This role is not expected to write technical content from scratch but must be able to shape and strengthen contributor inputs into evaluator-ready language.
- Partner with Pre-Sales Technical teams to ensure technical solutions are accurately and compellingly represented in proposal narratives.
- Ensure all submissions meet formatting requirements, page limits, file naming conventions, and delivery instructions per the solicitation.
- Track proposal metrics including win rates, submission volumes, and cycle times to identify process improvements.
- Leverage AI tools to improve proposal efficiency, content quality, and turnaround times.
- This role requires flexibility to work evenings and weekends as needed to meet proposal deadlines. Federal solicitation timelines are often compressed and non-negotiable. The expectation is that the Proposal Manager does what it takes to get a compliant,competitive submission out the door on time.
- 7+ years of Federal proposal management experience, including DoD and Civilian agencies.
- Bachelor’s degree or equivalent experience.
- Demonstrated track record managing complex, multi-volume Federal proposals (FAR Part 15, LPTA, Best Value, IDIQ task orders).
- Deep understanding of FAR/DFARS, Federal procurement processes, and compliance requirements.
- Experience with GWAC and BPA vehicles (e.g., SEWP, GSA MAS, CIO-SP3/4, ITES).
- Strong editing and content organization skills with the ability to refine SME- provided technical content into clear, evaluator-friendly language.
- Proficiency managing proposal schedules, compliance matrices, and color team review processes.
- Ability to manage multiple proposals simultaneously under tight deadlines.
- Proficiency with Google Drive, Egnyte, Salesforce, Microsoft Office Suite, and AI productivity tools.
- Embraces emerging technologies, including AI tools, to work smarter, solve problems, and drive better business outcomes.
- APMP Foundation or Practitioner certification. GuidePoint Security offers a professional development support including APMP certification sponsorship.
- Experience in cybersecurity, IT services, or technology solutions proposals.
- Experience supporting proposals for value-added reseller (VAR) and professional services engagements.
- Active security clearance or the ability to obtain one.
- Deadline-Driven: Thrives under pressure with a bias toward action and accountability.
- Detail-Oriented: Catches compliance gaps, formatting issues, and inconsistencies before they become problems.
- Cross-Functional Leadership: Coordinates contributors across Sales, Engineering, Legal, and Contracts without direct authority.
- Strategic Thinking: Understands win themes, competitive positioning, and evaluation criteria — not just document assembly.
- Clear Communication: Direct, precise, and professional in all written and verbal interactions.
- This is role supports REMOTE work; however the individual MUST be located in the National Capital Region.
- Sedentary work
- Substantial movement of the wrists, hands, and/or fingers for a minimum of 8 hours a day
- Required to have close visual acuity to view computer terminal and/or extensive reading for a minimum of 8 hours a day
- If you have additional physical requirements/changes, please discuss with HR first
“Applicants selected will be subject to a security investigation and must meet eligibility requirements for access to classified information.”
GuidePoint Security is a rapidly growing, profitable, privately-held value added reseller that focuses exclusively on Information Security. Since its inception in 2011, GuidePoint has grown to over 1,300 employees, established strategic partnerships with leading security vendors, and serves as a trusted advisor to more than 6,200 customers.
Firmly-defined core values drive all aspects of the business, which have been paramount to the company’s success and establishment of an enjoyable workplace atmosphere. At GuidePoint, your colleagues are knowledgeable, skilled, and experienced and will seek to collaborate and provide mentorship and guidance at every opportunity.
This is a unique and rare opportunity to grow your career along with one of the fastest growing companies in the nation.
- Remote workforce primarily (U.S. based only, some travel may be required for certain positions, working on-site may be required for Federal positions)
- Group Medical Insurance options: Zero Deductible PPO Plan (GuidePoint pays 90% of the premium for employees and 70% for family plans (spouse/children/family) or High Deductible Health Plan with HSA (GuidePoint pays 100% of the employees premiums and 75% for family plans (spouse/children/family). If you choose the High Deductible / HSA plan, GPS will contribute in 4 equal quarterly installments: ($850 per EE annually / $1750 per family annually (includes spouse/children/family options)
- Group Dental Insurance: GuidePoint pays 100% of the premium for employees and 75% of family plans
- 12 corporate holidays and a Flexible Time Off (FTO) program
- Healthy mobile phone and home internet allowance
- Eligibility for retirement plan after 2 months at open enrollment
For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.
As set forth in GuidePoint Security’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.
If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:
A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.
A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
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