Senior Proposal Manager

Thomson Reuters; United States; Remote; USD 70,000 - 110,000; Full time

Job summary

An established industry player is seeking a Senior Proposal Manager to lead complex proposal efforts in a fast-paced environment. This role involves managing the entire RFP response process, collaborating with internal partners, and creating compelling proposals that meet customer requirements. The ideal candidate will possess strong project management and writing skills, with a focus on delivering high-quality proposals under tight deadlines. Join a forward-thinking organization that values diversity and offers a hybrid work model, comprehensive benefits, and opportunities for professional growth. If you're ready to make an impact and thrive in a dynamic setting, this position is perfect for you.

Benefits

Hybrid Work Model

Comprehensive Benefit Plans

LinkedIn Learning Access

Employee Resource Groups

Paid Volunteer Days

Qualifications

• 5+ years of proposal experience, especially with government solicitations.
• Proven project management skills and ability to meet tight deadlines.

Responsibilities

• Manage the RFP response process from solicitation to contract award.
• Lead proposal teams and ensure compliance with solicitation requirements.

Skills

Project Management

Proposal Writing

Communication Skills

Technical Aptitude

Editing Skills

Analytical Skills

Education

4-year college degree

Equivalent/relevant work experience

Tools

Microsoft Office Suite

Proposal Creation Software (e.g., Qvidian)

Job description

Thomson Reuters provides intelligent information and solutions for law firms of all sizes, corporations, government agencies, tax and accounting firms, and academic institutions. The Procurement and Proposal Management (PPM) team is an integrated shared service organization dedicated to coordinating proposal responses to formal government, corporate, and law firm solicitations (e.g., RFPs, RFIs), as well as responding to customer inquiries such as forms, certifications, and disclosures. Our work environment is collaborative, flexible, fast-paced, and deadline driven. We are currently seeking a Senior Proposal Manager to join our PPM team.

The Senior Proposal Manager position includes responsibilities from multiple job roles that are often distinct positions at other companies, including the following:

• Proposal Manager: Managing the RFP response process from the time a solicitation is received through contract award.
• Proposal Writer: Creating proposal-related materials used in response to formal customer proposal requests.
• Proposal Coordinator: Scheduling, facilitating, and leading bid strategy sessions with the RFP response team.
• Knowledge Manager: Contributing to the growth and maintenance of the electronic repository of content (that can be leveraged for future RFPs and inquiries from customers) by submitting new content/content feedback as part of post-submission bid process to the PPM Knowledge Manager.
• Response Strategist: Evaluating and understanding specific customer requirements to create compliant and compelling proposals. This includes helping the RFx response team to strategically frame our proposals to give Thomson Reuters the greatest chance of winning RFx contract awards.

We are looking for a flexible and organized person who can adapt quickly to changing requirements and who has the focus to meet challenging deadlines. The person also needs to work independently and collaboratively with integrity and possess a drive to constantly improve themselves and the team.

About the Role
In this opportunity as Senior Proposal Manager, you will:

• Understand requirements of formal solicitations (RFP/RFQ/RFIs) and other procurement vehicles from government entities (federal/state/local), corporations, and law firms.
• Lead proposal teams for complex and strategic responses. This involves scheduling, facilitating, and leading bid strategy sessions with the RFP response team; creating detailed project management plans (as needed); assigning action items/deliverables; ensuring all proposal deadlines (internal and external) are met; and providing both bid strategy and procurement advice.
• Investigate previous proposal efforts related to a customer, including performing a comparison of previous RFx documents and proposal responses.
• Collaborate heavily with key internal business partners (e.g., sales organization, finance, legal counsel) to drive the proposal strategy and create a compelling proposal.
• Communicate with customers regarding procurement-related issues (e.g., clarification requests, proposal revisions, post-award items).
• Generate complete, accurate, and customer-centric proposal responses (including forms) that comply with solicitation requirements.
• Review final proposal documents for responsiveness to evaluation factors and comprehensiveness.
• Ensure successful delivery of proposal submission (via email, bid sites, and/or print and ship) by the stated proposal deadline.
• Ensure all project-related documents (e.g., RFx documents, proposal response documents, award notifications, contract documents) are saved in the proper project folders for business and archiving purposes.
• Provide procurement advice, proposal guidance/assistance as needed to internal business partners.
• Mentor less-experienced Proposal Managers and other team members.

Other Responsibilities

• Contribute to the ongoing development of best practices and streamlining of processes and tools to effectively manage the ever-increasing volume of workflow.
• Evaluate proposal success rates to identify potential areas for process improvements to help ensure our proposals evolve and improve over time.
• Lead and/or assist with miscellaneous projects as needed, including the development of additional proposal resources (e.g., templates) to improve efficiency and consistency.
• Incorporate the use of approved generative artificial intelligence (AI) tools in completion of proposals as well as throughout daily tasks and projects.

This position requires a combination of proven project management skills, extensive professional writing experience, technical aptitude, a thorough understanding of Thomson Reuters products, and expert knowledge of the Microsoft Office Suite, particularly Microsoft Word. You're a fit for the role of Senior Proposal Manager if your background includes:

• 4-year college degree (or equivalent/relevant work experience).
• 5+ years of in-depth proposal experience, especially in response to formal solicitations for government customers.
• Proven project management skills, including ability to identify, separate, and delegate tasks and prioritize them in relation to the overall proposal production activity and deadlines.
• Must possess a high level of integrity and professionalism.
• Excellent organizational, interpersonal, written, and verbal communication skills.
• Ability to work under pressure to manage multiple priorities, often with competing and tight deadlines.
• Strong editing skills and attention to detail.
• Strong technical aptitude and analytical skills; ability to learn new products/technologies quickly.
• Demonstrated soft skills, including the ability to effectively interact, communicate, and work well as a team member with internal and external partners at all levels of the organization.

Nice to Haves

• Membership and certification in a professional proposal organization such as APMP.
• Experience with proposal creation software (e.g., Qvidian).

What's in it For You?
You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance.
• Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
• Learning & Development: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company.
• Social Impact: Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
• Purpose Driven Work: We help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

In the United States, Thomson Reuters offers a comprehensive benefits package to our employees, including market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. These benefits meet or exceed the requirements of paid time off in accordance with any applicable state or municipal laws.

Accessibility

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.