Senior Proposal Manager

Thomson Reuters; Eagan (MN); Hybrid; USD 72,000 - 134,000; Full time

Job summary

An established industry player is seeking a Senior Proposal Manager to lead complex proposal efforts across various sectors. This role involves managing the RFP response process, collaborating with internal teams, and creating compelling proposals that meet customer requirements. The ideal candidate will possess strong project management and writing skills, with a keen ability to work under pressure and meet tight deadlines. Join a collaborative environment that values flexibility, work-life balance, and career development, while making a real-world impact in the legal and corporate sectors.

Benefits

Flexible vacation

Mental Health Days off

Tuition reimbursement

Employee Stock Purchase Plan

Access to Headspace app

Fitness reimbursement

Parental leave

Sabbatical leave

Commuter benefits

Adoption & Surrogacy Assistance

Qualifications

• 5+ years of proposal experience, especially for government customers.
• Proven project management skills and ability to prioritize tasks.

Responsibilities

• Lead proposal teams for complex and strategic responses.
• Generate complete, accurate, and customer-centric proposal responses.

Skills

Project Management

Proposal Writing

Communication Skills

Technical Aptitude

Editing Skills

Analytical Skills

Education

4-year college degree

Equivalent/relevant work experience

Tools

Microsoft Office Suite

Proposal Creation Software (e.g., Qvidian)

Job description

Thomson Reuters provides intelligent information and solutions for law firms of all sizes, corporations, government agencies, tax and accounting firms, and academic institutions. The Procurement and Proposal Management (PPM) team is an integrated shared service organization dedicated to coordinating proposal responses to formal government, corporate, and law firm solicitations (e.g., RFPs, RFIs), as well as responding to customer inquiries such as forms, certifications, and disclosures. Our work environment is collaborative, flexible, fast-paced, and deadline driven. We are currently seeking a Senior Proposal Manager to join our PPM team.

The Senior Proposal Manager position includes responsibilities from multiple job roles that are often distinct positions at other companies, including the following:

• Proposal Manager: Managing the RFP response process from the time a solicitation is received through contract award.
• Proposal Writer: Creating proposal-related materials used in response to formal customer proposal requests.
• Proposal Coordinator: Scheduling, facilitating, and leading bid strategy sessions with the RFP response team.
• Knowledge Manager: Contributing to the growth and maintenance of the electronic repository of content (that can be leveraged for future RFPs and inquiries from customers) by submitting new content/content feedback as part of post-submission bid process to the PPM Knowledge Manager.
• Response Strategist: Evaluating and understanding specific customer requirements to create compliant and compelling proposals. This includes helping the RFx response team to strategically frame our proposals to give Thomson Reuters the greatest chance of winning RFx contract awards.

We are looking for a flexible and organized person who can adapt quickly to changing requirements and who has the focus to meet challenging deadlines. The person also needs to work independently and collaboratively with integrity and possess a drive to constantly improve themselves and the team.

About the Role
In this opportunity as Senior Proposal Manager, you will:

• Understand requirements of formal solicitations (RFP/RFQ/RFIs) and other procurement vehicles from government entities (federal/state/local), corporations, and law firms.
• Lead proposal teams for complex and strategic responses. This involves scheduling, facilitating, and leading bid strategy sessions with the RFP response team; creating detailed project management plans (as needed); assigning action items/deliverables; ensuring all proposal deadlines (internal and external) are met; and providing both bid strategy and procurement advice.
• Investigate previous proposal efforts related to a customer, including performing a comparison of previous RFx documents and proposal responses.
• Collaborate heavily with key internal business partners (e.g., sales organization, finance, legal counsel) to drive the proposal strategy and create a compelling proposal.
• Communicate with customers regarding procurement-related issues (e.g., clarification requests, proposal revisions, post-award items). For procurement integrity purposes, proposal managers serve as the primary points of contacts with our U.S. federal, state, and local government customers dealing directly with U.S. government procurement/contracting officers during the RFP process through contract award.
• Generate complete, accurate, and customer-centric proposal responses (including forms) that comply with solicitation requirements.
• Review final proposal documents for responsiveness to evaluation factors and comprehensiveness.
• Ensure successful delivery of proposal submission (via email, bid sites, and/or print and ship) by the stated proposal deadline.
• Ensure all project-related documents (e.g., RFx documents, proposal response documents, award notifications, contract documents) are saved in the proper project folders for business and archiving purposes.
• Provide procurement advice, proposal guidance/assistance as needed to internal business partners.
• Mentor less-experienced Proposal Managers and other team members.

Other Responsibilities

• Contribute to the ongoing development of best practices and streamlining of processes and tools to effectively manage the ever-increasing volume of workflow (e.g., assisting with the creation of onboarding materials for new products).
• Evaluate proposal success rates to identify potential areas for process improvements to help ensure our proposals evolve and improve over time.
• Lead and/or assist with miscellaneous projects as needed, including the development of additional proposal resources (e.g., templates) to improve efficiency and consistency.
• Incorporate the use of approved generative artificial intelligence (AI) tools in completion of proposals as well as throughout daily tasks and projects.

Depending on project workflow, Senior Proposal Managers may be required to complete additional tasks for their projects that would normally be completed by other team members, including the following:

• Accurately incorporate edits from SMEs, business partners, and reviewers.
• Coordinate and produce final proposal documents (hard copy and electronic).
• Work with the Knowledge Manager to help maintain and enhance our electronic repository of standard proposal content and questions used to efficiently respond to solicitations and other procurement processes.
• Create language for the repository for new products and craft responses to new questions from RFPs as needed.
• Answer questions from customers and internal business partners using the repository to provide consistent and accurate responses. Customize existing repository text for proposal responses as appropriate.

About You

This position requires a combination of proven project management skills, extensive professional writing experience, technical aptitude, a thorough understanding of Thomson Reuters products, and expert knowledge of the Microsoft Office Suite, particularly Microsoft Word. You're a fit for the role of Senior Proposal Manager if your background includes:

• 4-year college degree (or equivalent/relevant work experience).
• 5+ years of in-depth proposal experience, especially in response to formal solicitations for government customers.
• Proven project management skills, including ability to identify, separate, and delegate tasks and prioritize them in relation to the overall proposal production activity and deadlines.
• Must possess a high level of integrity and professionalism.
• Excellent organizational, interpersonal, written, and verbal communication skills.
• Ability to work under pressure to manage multiple priorities, often with competing and tight deadlines.
• Strong editing skills and attention to detail.
• Strong technical aptitude and analytical skills; ability to learn new products/technologies quickly.
• Demonstrated soft skills, including the ability to effectively interact, communicate, and work well as a team member with internal and external partners at all levels of the organization. Ability to build rapport and trust with internal stakeholders and customers.

Nice to Haves

• Membership and certification in a professional proposal organization such as APMP.
• Experience with proposal creation software (e.g., Qvidian).

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What's in it For You?

• Hybrid Work Model: We've adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.

• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow's challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.

• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.

• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.

• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.

• Making a Real-World Impact:We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws. Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations.
For any eligible US locations, unless otherwise noted, the base compensation range for this role is $72,100 - $133,900.
This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance.
Base pay is positioned within the range based on several factors including an individual's knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

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More information about Thomson Reuters can be found on thomsonreuters.com.