Senior Proposal Manager

UNAVAILABLE; United States; Remote; USD 110,000 - 150,000; Full time

Job summary

Arctic Information Technology, Inc. is seeking a Senior Proposal Manager to lead the development of complex, high-value proposals for federal, state, and commercial opportunities.

You will coordinate cross-functional teams, set strategy and schedules, ensure compliance, and produce compelling content that aligns with the company’s objectives and messaging. Responsibilities include managing the full proposal lifecycle, collaborating with leadership, and driving quality through formal reviews,

Qualifications

• Bachelor’s degree in business or equivalent education and experience.
• 6+ years of technical proposal management; federal, state, local government, and commercial experience preferred.
• Proficiency in Shipley Associates methodology required.
• Proficiency in proposal development software and Microsoft Office Suite, including Teams.
• Association of Proposal Management Professionals (APMP) certification preferred.
• Knowledge of U.S. Government structure and agency acquisition procedures.
• Experience in writing, editing, design, layout, and proposal production.
• Applicants are subject to government security investigations and must meet eligibility requirements related to the clearance process.
• Must have a valid state driver’s license, reliable personal transportation, and auto insurance.

Responsibilities

• Manage and document the process for developing solicitation responses.
• Lead the formal solicitation response from release through evaluation notices with contracting officers.
• Assist in evaluating opportunities and recommending bid/no-bid decisions.
• Collaborate with leadership to set strategic approach for each proposal.
• Gather information from stakeholders and translate it into proposal content.
• Review solicitation documents to ensure compliance and responsiveness.
• Develop proposal documentation including plans, timelines, and outlines.
• Create compliant outlines for proposal volumes and integrate strategy.
• Conduct quality reviews for accuracy and completeness.
• Schedule proposal meetings and color reviews.
• Meet deadlines by tracking information gathering and writing progress.
• Oversee final production, assembly, and submission of proposals.
• Improve processes and boilerplate using best practices.
• Lead internal lessons learned to improve proposals.
• Use AI tools to increase proposal bandwidth and ensure compliance.
• Create and maintain proposal templates and writing standards.
• Obtain approvals by reviewing proposals with stakeholders.
• Participate in Federal Services strategic planning with SME input.
• Liaise with subcontractors and prime contractors as needed.
• Coach the Proposal Coordinator on best practices (non-supervisory).
• Other duties as assigned.

Skills

Proposal management

APMP certification

Strategic thinking

Leadership

Education

Bachelor’s degree in business or equivalent

Tools

Shipley methodology

Microsoft Office Suite

Teams

Job description

Overview

JOB SUMMARY: The Senior Proposal Manager leads the development of complex, high-value proposals in response to solicitations for the DTG family of companies. This role coordinates cross-functional teams, sets proposal strategies and schedules, ensures compliance with solicitation requirements, and produces compelling content that aligns with the company’s objectives and messaging. The Senior Proposal Manager independently oversees the full proposal lifecycle, from pre-RFP planning through final submission, and incorporates win themes and key differentiators to enhance competitiveness. Strong writing, organizational, and analytical skills are essential.

Responsibilities

ESSENTIAL FUNCTIONS:

• Manage and document the process the DTG family of companies uses to develop solicitation responses.
• Lead the formal solicitation response from release through evaluation notices with contracting officers.
• Assist in evaluating business opportunities and recommending bid/no-bid decisions.
• Collaborate with leadership across business units to set the strategic approach for each proposal.
• Gather technical and management information from internal stakeholders and translate it into clear proposal content.
• Review all solicitation documents to ensure proposals are compliant and responsive to the client's needs.
• Develop all proposal documentation (e.g., proposal plans, timelines, compliance matrices, outlines, writing assignments, customer questions, color reviews, final documents, oral presentations, and lessons learned).
• Develop compliant outlines for proposal volumes that incorporate instructions to offerors and the proposal strategy.
• Conduct quality reviews to ensure proposals are accurate, complete, and compliant.
• Schedule and facilitate proposal meetings, such as kick-offs, strategy sessions, standups, and color reviews.
• Meet deadlines by setting priorities and target dates for information gathering, writing, review, and approval, and by tracking and reporting proposal status.
• Oversee final production, assembly, and submission of proposals within customer-defined timeframes.
• Improve proposal results by evaluating and redesigning processes, approaches, and boilerplate using industry best practices.
• Lead internal “lessons learned” meetings to improve the proposal process.
• Use generative artificial intelligence tools to increase proposal bandwidth and to ensure compliance.
• Create and maintain proposal templates, writing standards, and support databases to ensure consistent, high-quality content.
• Obtain approvals by reviewing proposals with key stakeholders.
• Participate in Federal Services strategic planning, providing lessons learned and subject matter expertise.
• Serve as liaison with subcontractors and/or prime contractors as needed.
• Coach the Proposal Coordinator on proposal best practices, processes, tools, and quality standards (non-supervisory; no HR responsibilities).
• Other duties as assigned.

Qualifications

QUALIFICATIONS:

• Bachelor’s degree in business or equivalent education and experience.
• 6+ years of technical proposal management; federal, state, local government, and commercial experience preferred.
• Proficiency in Shipley Associates methodology required.
• Proficiency in proposal development software and Microsoft Office Suite, including Teams.
• Association of Proposal Management Professionals (APMP) certification preferred.
• Knowledge of U.S. Government structure and agency acquisition procedures.
• Familiarity with various industries and the ability to quickly grasp complex technical concepts.
• Experience in writing, editing, design, layout, and proposal production.
• Applicants are subject to government security investigations and must meet eligibility requirements related to the clearance process.
• Must have a valid state driver’s license, reliable personal transportation, and auto insurance.

WORKING ENVIRONMENT: The majority of work for this role is performed in a home office and interacts with a wide variety of people with differing functions, personalities, and abilities. Telecommuters are expected to have sufficient home office space that appears neat, organized, and professional when in video meetings. Travel is required occasionally.

REASONABLE ACCOMMODATION: It is Arctic Information Technology, Inc.'s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Arctic Information Technology, Inc. grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

PAY TRANSPARENCY STATEMENT: Arctic Information Technology will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of the other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consent with the contractor’s legal duty to furnish information.

We are an equal opportunity employer and comply with all non-discrimination obligations, including the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) and Section 503 of the Rehabilitation Act.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics. The EEO is the Law, and the poster is available https://www.eeoc.gov/poster. For questions on the job posting contact [phone].

If you need assistance or special accommodations during the application process, please contact the appropriate Human Resources Department at [e-mail].

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