Senior Proposal Manager

Visionary Integration Professionals, LLC; United States; Remote; USD 100,000 - 140,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) plan and company match

Short-term and long-term disability

Basic life insurance

7 paid holidays

Flexible paid time off

Job summary

Visionary Integration Professionals (VIP) is seeking a Senior Proposal Manager to lead the preparation and submission of proposals. This remote role requires coordinating inputs, managing timelines, and ensuring bid strategy is followed across teams.

You will own RFP responses from receipt to award, analyze requirements, and drive process improvements. A minimum of 5 years in public sector proposal management and strong communication skills are essential.

Qualifications

• 5+ years of public sector proposal management experience.
• Proficient in MS Office, Adobe Pro, and Excel.
• BA or BS degree preferred.
• Excellent management and interpersonal skills.

Responsibilities

• Coordinate activities necessary for the successful completion and submission of proposals, including identifying RFP/RFI requirements and structure, organizing, and conducting discussion calls, sharing information regarding timelines and deliverables, and ensuring process deliverables are completed.
• Facilitate expectation management and surface issues, as well as provide effective communication across teams.
• Take ownership of all proposal requirements and subsequent proposal deliverables, from receipt of the RFP/RFI/RFO through proposal completion and award follow-up.
• Track and ascertain proposal award status, monitor tracking information, and assemble statistical data to inform on trends for proposal and win rate improvement.
• Analyze RFP/RFIs to identify unique requirements, terms, and conditions, escalating as needed. Ensure execution and approval of proposals and contract documents by appropriate parties, record contract terms, and archive final proposals and executed contracts according to company policy.
• Establish and maintain positive working relationships with internal and external customers.

Skills

Project management

Multitasking

Communication

Leadership

Prioritization

Education

Bachelor's degree preferred

Tools

MS Office

Adobe Pro

Excel

Job description

Visionary Integration Professionals (VIP) provides industry-leading management consulting, system integration, and technology deployment solutions. VIP helps its clients strengthen mission outcomes by combining deep industry specialization, agility to adapt as needed, and an unwavering commitment to client satisfaction. VIP brings expertise in how to deploy systems that align people, processes, and technology to accelerate strategic change and to deliver business results in partnership with its clients. Since 1996, VIP has worked with over 1,200 public sector and commercial clients. For more information, visit https://trustvip.com .

Join VIP: A strategic approach to accelerate your career! This is a remote role.

The Senior Proposal Manager serves as the proposal lead, guiding the preparation and submission of all proposal and/or response materials. It is the responsibility of this role to maintain schedules, organize resources, coordinate inputs and reviews, and ensure bid strategy implementation. The Senior Proposal Manager is also responsible for establishing, implementing, and improving processes for the development and submission of proposals.

Responsibilities:

Coordinate the activities necessary for the successful completion and submission of proposals, including identifying RFP/RFI requirements and structure, organizing, and conducting discussion calls, sharing information regarding timelines and deliverables, and ensuring process deliverables are completed.

Facilitate expectation management and surface issues, as well as provide effective communication across teams.

Take ownership of all proposal requirements and subsequent proposal deliverables, from receipt of the RFP/RFI/RFO through proposal completion and award follow-up.

Track and ascertain proposal award status, monitor tracking information, and assemble statistical data to inform on trends for proposal and win rate improvement.

Analyze RFP/RFIs to identify unique requirements, terms, and conditions, escalating as needed. Ensure execution and approval of proposals and contract documents by appropriate parties, record contract terms, and archive final proposals and executed contracts according to company policy.

Establish and maintain positive working relationships with internal and external customers.

Knowledge and skills:

Ability to handle multiple projects simultaneously under very tight deadlines.

People skills needed to lead all internal team calls related to each RFP assigned and clearly. communicate responsibilities and due dates to all contributors.

Ability to develop workflows to meet deadlines, flexibility, ability to organize and shift priorities, as necessary.

Strong written and verbal communication skills.

Relevant Experience and Education:

• A minimum of 5 years of experience with public sector proposal management.

Technical (software, platform, and methodologies): MS Office, Adobe Pro, Excel.

Excellent management and interpersonal skills, with an ability to work as an individual contributor and team player.

BA or BS degree preferred.

The compensation for this position is $100,000 to $140,000 per year depending on experience and qualifications.

• Employees are also eligible for performance-based bonus/ to participate in a performance-based incentive plan.

This position is eligible for a benefits package including;

• medical
• dental
• vision
• a 401(k) plan and company match
• short-term and long-term disability coverage
• basic life insurance
• 7 paid holidays
• flexible paid time off