Senior Proposal Coordinator

Embedded Shishya; United States; Hybrid; USD 48,216 - 61,992; Full time

Benefits offered by this job

Mentorship

Training

Social activities

Job summary

SOCOTEC is seeking a Senior Marketing/Proposal Coordinator to join our Irvine, CA office and collaborate with the San Diego team. The role will focus on preparing marketing documents, qualifications proposals, SF330s and presentation materials in response to RFPs/Qs.

The ideal candidate has 5+ years in A/E/C marketing, strong InDesign and MS Office skills, and a proven ability to manage multiple tasks with a proactive, detail‑oriented approach.

Qualifications

• 5+ years' experience with A/E/C firms producing marketing documents and proposals.
• Proficient InDesign preferred and capable of creating professional visuals for presentations.

Responsibilities

• Prepare marketing documents, qualifications proposals, SF330s and presentation materials in response to RFPs/Qs.
• Coordinate with team across locations to ensure timely submittals.
• Develop and update technical resumes and project write‑ups.
• Maintain content templates and CRM records.
• Support other marketing tasks as needed.

Skills

Strong work ethic

Teamwork

Collaboration across teams

Attention to detail

Communication skills

Ability to work under pressure

Grammar and creative writing

Independent work

Tools

Adobe Creative Suite

Microsoft Office Suite

Job description

About SOCOTEC

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.

SOCOTEC offers competitive salary and benefits, mentorship, training, and social activities.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

Job Description

We have an immediate opening for a Senior Marketing/Proposal Coordinator to work out of our Irvine, CA office and work closely with our marketing team in San Diego, CA. The successful candidate will:

• Work with team members in various locations to prepare marketing documents, qualifications proposals, SF330 documents, and presentation materials in response to RFP/Qs
• Engage with team on a regular basis to ensure timely submittal of deliverables
• Prepare and update technical resumes and project write-ups
• Help maintain the template/content library and CRM program
• Assist with various other marketing-related tasks

Qualifications

Required Technical Skills:

• Proficient in Adobe Creative Suite (professional InDesign work experience required)
• Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
• 5 or more years' experience performing similar services with A/E/C (architecture, engineering, or construction) firms (able to hit the ground running with minimal training)

Required Skills:

• Strong work ethic
• Teamwork perspective and desire to support marketing initiatives
• Ability to collaborate with internal teams and departments
• Positive attitude, detail oriented, and ability to problem solve
• Strong organizational and communication skills
• Ability to use experience and judgment to accomplish goals and meet demanding deadlines
• Comfortable working under pressure and able to handle multiple tasks
• Strong grammar and creative writing skills
• Ability to work independently when needed

Additional Information

Salary range: $35-45/hour, depending on qualifications

This position is not appropriate for a recent graduate or someone without A/E/C proposal preparation experience.

Employment Details

Job Type: Full-Time; in-office, with possibility of one day remote/hybrid schedule

EEO Statement

Your information will be kept confidential according to EEO guidelines. SOCOTEC is an Equal Opportunity Employer.