Senior Property Manager- Retail experience required

Ultimate Staffing; Fontana (CA); On-site; USD 117,000 - 143,000; Full time

Job summary

Ultimate Staffing Services in Fontana, California seeks a Senior Property Manager with extensive retail management experience to oversee a portfolio of retail centers and mixed-use properties, ensuring asset value and tenant satisfaction.

The role covers budgeting, CAM reconciliations, lease administration, vendor management, and collaboration with owners and asset teams to hit occupancy and financial targets.

Qualifications

• Bachelor's degree in business, real estate, finance, property management, or related field.
• 7+ years of commercial property management experience, including 5+ years managing retail properties.
• Experience managing multiple retail assets simultaneously.
• Strong understanding of lease administration, CAM reconciliations, budgeting, and financial reporting.
• Experience with property owners, investors, and executive leadership.
• Proficiency with Yardi, MRI, AppFolio or similar platforms.
• Advanced Microsoft Office skills, particularly Excel.
• Strong leadership, organizational, and communication abilities.

Responsibilities

• Oversee a portfolio of retail shopping centers, mixed-use developments, and commercial properties.
• Develop and execute property management strategies to maximize occupancy, tenant retention, and asset value.
• Conduct regular property inspections to ensure maintenance, safety, and brand standards.
• Coordinate with asset management and ownership teams on business plans and investment objectives.
• Monitor property performance and recommend operational improvements.
• Prepare and manage annual operating budgets and capital expenditure budgets.
• Review monthly financial statements, variance reports, and operating expenses.
• Analyze financial performance and implement cost-control measures.
• Oversee CAM reconciliations, rent collections, and accounts receivable.
• Assist with forecasting, budgeting, and long-term capital planning.
• Maintain strong relationships with tenants and respond promptly to concerns.
• Coordinate tenant move-ins, renewals, relocations, and expansions.
• Ensure compliance with lease requirements and monitor critical lease dates.
• Collaborate with leasing teams to support occupancy goals and tenant retention strategies.
• Resolve tenant disputes and operational issues professionally and efficiently.
• Oversee property maintenance, repairs, landscaping, security, and janitorial services.
• Manage third-party vendors, contractors, and service providers.
• Ensure compliance with local, state, and federal regulations.
• Monitor preventative maintenance programs and building systems.
• Manage emergency response procedures and risk mitigation initiatives.
• Supervise Property Managers, Assistant Property Managers, and administrative staff as assigned.
• Provide coaching, training, and performance management.

Skills

Leadership

Communication

Excel

Microsoft Office

Education

Bachelor's Degree in Business Administration, Real Estate, Finance, Property Management, or related field

Tools

Yardi

MRI

AppFolio

Job description

Senior Property Manager- Retail experience required (JN -092026-431981) Fontana, California

Salary: USD130000 - USD130000 per year

The Senior Property Manager is responsible for the strategic oversight, operational management, and financial performance of a portfolio of retail commercial properties. This position ensures maximum asset value through effective property operations, tenant relations, lease administration, budgeting, capital planning, and vendor management. The ideal candidate will possess extensive retail property management experience, strong financial acumen, and a proven ability to manage multiple properties while delivering exceptional tenant satisfaction and ownership returns.

• Oversee a portfolio of retail shopping centers, mixed-use developments, and commercial properties.
• Develop and execute property management strategies to maximize occupancy, tenant retention, and asset value.
• Conduct regular property inspections to ensure maintenance, safety, and brand standards are met.
• Coordinate with asset management and ownership teams on business plans and investment objectives.
• Monitor property performance and recommend operational improvements.
• Prepare and manage annual operating budgets and capital expenditure budgets.
• Review monthly financial statements, variance reports, and operating expenses.
• Analyze financial performance and implement cost-control measures.
• Oversee CAM reconciliations, rent collections, and accounts receivable.
• Assist with forecasting, budgeting, and long-term capital planning.

Tenant Relations & Lease Administration

• Maintain strong relationships with retail tenants and respond promptly to tenant concerns.
• Coordinate tenant move-ins, renewals, relocations, and expansions.
• Ensure compliance with lease requirements and monitor critical lease dates.
• Collaborate with leasing teams to support occupancy goals and tenant retention strategies.
• Resolve tenant disputes and operational issues professionally and efficiently.

Operations & Maintenance

• Oversee property maintenance, repairs, landscaping, security, and janitorial services.
• Manage third-party vendors, contractors, and service providers.
• Ensure compliance with local, state, and federal regulations.
• Monitor preventative maintenance programs and building systems.
• Manage emergency response procedures and risk mitigation initiatives.

Leadership & Team Management

• Supervise Property Managers, Assistant Property Managers, and administrative staff as assigned.
• Provide coaching, training, and performance management.
• Foster a culture of accountability, customer service, and operational excellence.
• Coordinate cross-functional efforts with leasing, accounting, construction, and asset management teams.

Required Qualifications

• Bachelor's Degree in Business Administration, Real Estate, Finance, Property Management, or a related field required.
• Minimum 7+ years of commercial property management experience, including 5+ years managing retail properties and portfolios.
• Demonstrated experience managing multiple retail assets simultaneously.
• Strong understanding of lease administration, CAM reconciliations, budgeting, and financial reporting.
• Experience working directly with property owners, investors, and executive leadership.
• Proficiency with property management software such as Yardi, MRI, AppFolio, or similar platforms.
• Advanced Microsoft Office skills, particularly Excel.
• Strong leadership, organizational, and communication abilities.

Preferred Qualifications

• CPM (Certified Property Manager), RPA (Real Property Administrator), or similar professional designation.
• Experience managing retail shopping centers, lifestyle centers, or mixed-use properties.
• Knowledge of construction management, capital projects, and tenant improvement programs.