Senior Project Services Admin - Water Engineering (Flexible)

Carollo Engineers, Inc.; Arlington (VA); On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Disability and life insurance

401(k) matching

Job summary

Carollo Engineers, Inc. is seeking an experienced administrative professional to support project setup, budgeting, and client communications in Arlington, VA. You will track financial health, assist with invoices, and coordinate meetings while ensuring contract requirements are met.

The role emphasizes strong Excel skills, organizational prowess, and clear written and verbal communication. A background in engineering-adjacent fields and familiarity with financial systems are highly valued.

Qualifications

• 5-10 years of direct related/relevant professional experience on major projects in architectural, construction, engineering or another related technical field.
• Moderate to advanced knowledge of Excel, including data manipulation and spreadsheet design to communicate results.
• Understanding of project financials and accounting basics.
• Ability to work under pressure, prioritize effectively and manage deadlines; highly organized.
• Strong oral and written communication skills.
• Ability to relate and work well with people at all levels within the team, the office, and externally with clients.
• Strong planning and organizational skills.
• Ability to manage complex and diverse projects and deadlines.
• Basic understanding of engineering methods and standard operating procedures.
• Direct experience with financial systems and concepts.

Responsibilities

• Assist with project setup and document control maintaining internal best practices while meeting client specific needs.
• Assist Project Managers with tracking project budgets and deliverables.
• Track project financial health and assist Project Managers with corrective actions
• Assist Project Managers with client and contractor communications including preparation of budget and amendment documents/request.
• Contract Administration: Assist with project setup and tracking tools, project compliance with contract requirements; prepare various monthly client reports; manage project specific requirements.
• Coordinate preparation and issuing of monthly client invoices and monitor accounts receivable including client specific reporting requirements.
• Prepare and maintain appropriate records and reports as they pertain to contract specific requirements.
• Coordinate and attend project meetings both in person and online, produce meeting minutes and maintain project logs.
• Support change management, estimates and quality control including construction management activities such as document control for RFIs and submittals.
• Research regulations, procedures and technical reference materials.
• Provide other administrative support as needed including organizing events, assisting with expense reports and travel arrangements, recruiting support.

Skills

Excel

Budget tracking

Communication

Project coordination

Job description

Carollo Engineers, Inc. is seeking an experienced administrative professional to support project setup, budgeting, and client communications in Arlington, VA. You will track financial health, assist with invoices, and coordinate meetings while ensuring contract requirements are met.

The role emphasizes strong Excel skills, organizational prowess, and clear written and verbal communication. A background in engineering-adjacent fields and familiarity with financial systems are highly valued.