Senior Project Controls & Admin Lead

Carollo Engineers, Inc.; Walnut Creek (CA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) matching

Tuition reimbursement

Flexible work arrangements

Job summary

Carollo Engineers, Inc. is seeking an experienced administrative professional to support project setup, document control, budget tracking, and client communications in Walnut Creek, CA.

This role requires 5-10 years of related experience, strong Excel skills, and the ability to manage deadlines under pressure.

The ideal candidate will be highly organized, collaborative, and comfortable working with cross-functional teams in a technical environment.

Qualifications

• 5-10 years of direct related/relevant professional experience on major projects in architectural, construction, engineering or another related technical field.
• Moderate to advanced knowledge of Excel, including data manipulation and spreadsheet design to communicate results.
• Understanding of project financials and accounting basics.
• Ability to work under pressure, prioritize effectively and manage deadlines; highly organized.
• Strong oral and written communication skills.
• Ability to relate and work well with people at all levels within the team, the office, and externally with clients.
• Strong planning and organizational skills.
• Ability to manage complex and diverse projects and deadlines.
• Basic understanding of engineering methods and standard operating procedures.
• Direct experience with financial systems and concepts.
• High School Diploma or equivalent.

Responsibilities

• Assist with project setup and document control maintaining internal best practices while meeting client specific needs.
• Assist Project Managers with tracking project budgets and deliverables.
• Track project financial health and assist Project Managers with corrective actions
• Assist Project Managers with client and contractor communications including preparation of budget and amendment documents/request.
• Contract Administration: Assist with project setup and tracking tools, project compliance with contract requirements; prepare various monthly client reports; manage project specific requirements.
• Coordinate preparation and issuing of monthly client invoices and monitor accounts receivable including client specific reporting requirements.
• Prepare and maintain appropriate records and reports as they pertain to contract specific requirements.
• Support change management, estimates and quality control including construction management activities such as document control for RFIs and submittals.
• Research regulations, procedures and technical reference materials.
• Provide other administrative support as needed including organizing events, assisting with expense reports and travel arrangements, recruiting support.

Skills

Excel

Financial acumen

Communication skills

Organization

Deadline management

Team collaboration

Education

High School Diploma or equivalent

Tools

Financial systems

Job description

Carollo Engineers, Inc. is seeking an experienced administrative professional to support project setup, document control, budget tracking, and client communications in Walnut Creek, CA.

This role requires 5-10 years of related experience, strong Excel skills, and the ability to manage deadlines under pressure.

The ideal candidate will be highly organized, collaborative, and comfortable working with cross-functional teams in a technical environment.