Senior Project Services Lead - Water Engineering

Carollo Engineers Inc.; Arlington (VA); On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) matching

Tuition reimbursement

Travel assistance

Job summary

Carollo Engineers seeks an experienced administrative professional in Arlington, VA to support project setup, document control, budgets, and client communications. You will work with Project Managers to track deliverables and financial health while ensuring compliance with contract requirements.

Responsibilities include preparing monthly invoices, maintaining records, coordinating meetings, travel arrangements, expense reports, and general administrative support.

Qualifications

• 5-10 years direct relevant professional experience on major projects in architectural, construction, engineering or related technical field.
• Proficiency with Excel for data manipulation and reporting.
• Understanding of project financials and accounting basics.
• Strong written and verbal communication skills.
• Ability to manage deadlines and stay organized.

Responsibilities

• Assist with project setup and document control.
• Assist Project Managers with tracking project budgets and deliverables.
• Track project financial health and assist with corrective actions.
• Assist PMs with client and contractor communications including budget reports.
• Coordinate and issue monthly client invoices and monitor accounts receivable.
• Prepare and maintain records and reports pertaining to contract requirements.
• Coordinate and attend project meetings and produce minutes.

Skills

Excel proficiency

Budget tracking

Communication skills

Organizational skills

Project coordination

Financial basics

Deadline management

Stakeholder relations

Tools

Microsoft Excel

Job description

Carollo Engineers seeks an experienced administrative professional in Arlington, VA to support project setup, document control, budgets, and client communications. You will work with Project Managers to track deliverables and financial health while ensuring compliance with contract requirements.

Responsibilities include preparing monthly invoices, maintaining records, coordinating meetings, travel arrangements, expense reports, and general administrative support.