Senior Project Manager – HRIS & HR Operations (remote)

Arthur J. Gallagher & Co. (AJG); Rolling Meadows (IL); Remote; USD 80,000 - 120,000; Full time

Job summary

An established industry player is seeking a Senior Project Manager to lead complex HRIS and HR Operations projects. This role involves optimizing HR systems, implementing project management tools, and enhancing processes across multiple teams. You will collaborate with IT and HR to ensure data integrity and system performance, while also tracking project success metrics. Join a dynamic team where your contributions will significantly impact the future of HR operations. If you are passionate about project management and HR, this is the perfect opportunity to advance your career in a supportive and inclusive environment.

Benefits

Medical/dental/vision plans

Life and accident insurance

401(K) and Roth options

Educational expense reimbursement

Paid parental leave

Flexible work hours

Digital mental health services

Training programs

Charitable matching gift program

Gallagher Thrive program

Qualifications

• 7+ years in HRIS, HR Operations, and Project Management roles.
• Proven experience in establishing PMO capabilities and aligning stakeholders.

Responsibilities

• Lead implementation of a project management tracking tool for HR.
• Facilitate project planning, risk management, and stakeholder alignment.

Skills

Project Management

HRIS

Stakeholder Management

Analytical Skills

Communication Skills

Change Management

Technical Aptitude

Agile Methodologies

Waterfall Methodologies

Organizational Skills

Education

Bachelor's Degree

Project Management Certification (PMP, CAPM)

Tools

Planview

Microsoft 365 Suite

Oracle HCM

ServiceNow

Jira

Smartsheet

Job description

Introduction

Welcome to Gallagher – a global leader in insurance, risk management, and consulting services. With a growing team of more than 52,000 professionals worldwide, we empower businesses, communities, and individuals to thrive. At Gallagher, you can build a career whether it’s with our brokerage division, our benefits and HR consulting division, or our corporate team. Experience The Gallagher Way, a culture fueled by shared values and a collective passion for excellence. Join one of our dynamic teams, where you'll play a pivotal role in shaping Gallagher's future and unlocking unparalleled opportunities for both clients and yourself.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

Overview

We are seeking a Senior Project Manager with a strong blend of technical and functional expertise in HRIS and Human Resources (HR) Operations to lead complex, cross-functional projects. This role will play a critical part in managing and optimizing our HR systems landscape, with an initial priority to lead the rollout and continuous improvement of enhanced project management and tracking processes/tool across the Human Resources function.

You will work across HR, IT, Finance, and other stakeholder groups to introduce and scale project management tools and practices, driving alignment, visibility and efficiency via standardized processes tailored to team needs.

This position can be entirely virtual/remote/work from home and you can sit anywhere in the US.

How you'll make an impact

• Lead implementation of a project management tracking tool (Planview) for the Human Resources function, including requirements gathering, configuration, testing, rollout, and training.
• Establish Corporate HR project management processes, utilization of enabling technologies/tools and related governance for effective management of the Corporate HR project portfolio.
• Facilitate ongoing project governance, timelines, and status reporting for HR initiatives.
• Lead project intake efforts for HRIS and HR Operations initiatives.
• Facilitate project planning, risk management, stakeholder alignment, and execution across multiple workstreams.
• Partner with IT and HR Systems teams to optimize integrations, data integrity, and system performance.
• Develop and maintain documentation, process maps, SOPs, and user guides.
• Track key project KPIs and success metrics and present updates to leadership.
• Support continuous improvement initiatives within the HR Operations and HRIS functions and share learning across the HR function.

About You

• 7+ years of progressive experience in HRIS, HR Operations, and Project Management roles.
• Proven experience establishing PMO capabilities in an organization and aligning stakeholders to best practices in project management.
• Prior experience leading Planview (or similar PPM tool) implementations.
• Strong understanding of core HR systems design (e.g., Oracle HCM, Cornerstone LMS, Payroll and Benefits technologies, etc).
• Subject Matter Expertise in Human Resources business processes and practices.
• Technical aptitude with HR data, integrations, and reporting.
• Expertise in project management frameworks (Agile, Waterfall, hybrid).
• Outstanding written and verbal communicator, experience communicating technical and business concepts to a global employee population using varied communication vehicles.
• Strong analytical and organizational skills with attention to detail coupled with solid understanding of change management principles.
• Can manage/balance multiple priorities and deliver high-quality work products on a timely basis with limited oversight.
• Ability to build relationships and work collaboratively with cross-functional teams and influence stakeholders at all levels.
• Advanced proficiency with Microsoft 365 Suite (PowerPoint, Excel, etc.) and Smartsheet.

Preferred:

• PMP, CAPM, or similar project management certification.
• Experience working in large, complex global organizations or shared services environments.
• Familiarity with Oracle Helpdesk, ServiceNow, Jira, or ITSM tools used alongside HR tech stacks.
• Experience working in a business environment undergoing significant change or growth.
• Ability to travel to international locations if needed, though expected to be minimal.

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements and Pay Disclosure Statement

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.