Senior Project Manager (Events)

Motive; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Zuddle experience

Job summary

Motive in New York City is seeking a Senior Events Project Manager to lead high-impact event initiatives across field marketing, trade shows, and experiential programs. You’ll coordinate with Marketing, Sales, and external vendors, manage schedules, budgets, and run-of-show details, and drive on-site execution with a focus on quality and stakeholder alignment.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment, balancing rigor with flexibility as

Qualifications

• 4+ years of experience in an event specialist or event project manager role at a B2B company.
• Cross-functional collaboration with Marketing, Sales, and vendors.
• Bachelor’s degree in Marketing, Hospitality, Business, Communications, or related field.
• Strong organizational skills, attention to detail, and ability to balance execution with flexibility.

Responsibilities

• Manage project plans for event initiatives, including timelines, milestones, dependencies and budgeting.
• Drive day-to-day execution of event logistics, venue coordination and on-site operations.
• Identify risks and blockers early and drive resolutions with internal partners and vendors.
• Communicate status, run-of-shows, decisions, and actions to keep teams aligned.
• Improve event management workflows and team coordination to increase efficiency.

Skills

Asana

Google Workspace

Figma

Glean

ChatGPT

DAM systems

Budgeting

Education

Bachelor’s degree in Marketing, Hospitality, Business, Communications, or related field

Tools

Asana

Google Workspace

Figma

Glean

ChatGPT

DAM systems

Zuddle

Google Sheets

Job description

• As a Senior Events Project Manager at Motive, you will help drive the execution of high-impact event initiatives by bringing structure, clarity, and momentum to cross-functional work. You will project manage various event formats—ranging from field marketing events to large-scale trade shows—and lead key components of larger experiential initiatives, ensuring stakeholders stay aligned on scope, timelines, dependencies, and delivery expectations
• In this role, you will work across Marketing, Sales, and external vendors to keep priorities moving, surface risks early, and improve how event operations get done
• Manage project plans for event initiatives, including timelines, milestones, dependencies, budgeting, and clear ownership across stakeholders
• Drive day-to-day execution of event logistics, venue coordination, promotional materials, and on-site operations to help ensure events are delivered seamlessly and with high quality
• Identify project risks, logistical blockers, and gaps in process early, and proactively drive resolution with the right internal partners and external vendors
• Communicate event status, run-of-shows, decisions, and action items clearly so teams have the context needed to move work forward
• Improve event management workflows, documentation, and team coordination practices to support more efficient event execution over time

The right candidate is highly organized, detail-oriented, comfortable operating in a fast-paced environment, and able to balance executional rigor with flexibility when event logistics or priorities evolveProficient with Asana or similar project management tools, as well as Google suite, Figma, Glean, ChatGPT, and Digital Asset Management (DAM) systems. (Experience with event registration software like Zuddle is a plus)Background in managing high-level cross-functional trade shows, field events, corporate sponsorships, or virtual experiencesBachelor’s degree in Marketing, Hospitality, Business, Communications, or a related field, or equivalent practical experienceWorks within team OKRs and event budgets, influencing outcomes through high-quality project management and collaborationCommunicates effectively to facilitate decision-making, remove blockers, and keep stakeholders informed pre-, during, and post-event4+ years of experience working in an event specialist or event project manager role at a B2B companyDemonstrated ability to coordinate cross-functional stakeholders, manage third-party vendors, maintain accountability, and keep projects moving through ambiguityFoundational understanding of event timelines, run-of-shows, and general project management functionsProactively identifies operational inefficiencies or on-site execution risks and drives solutions to completionUnderstands attendee needs and applies that understanding to event execution and the overall event experienceStrong working knowledge of project management tools including Asana, Google Workspace, and spreadsheet-based tracking and reportingExperience in event project management, field marketing, experiential marketing, or a similar cross-functional roleExperience managing multiple events simultaneously in a fast-paced environment with competing priorities and evolving requirementsTakes ownership of the production, logistics, and execution of event strategies defined by project drivers