Senior Project Manager, Campaign Operations

Arbiter AI; New York (NY); On-site; USD 180,000 - 200,000; Full time

Benefits offered by this job

Highly Competitive Salary & Equity

Generous PTO

Health, Vision, & Dental Insurance

Life and Disability Insurance

Simple IRA Matching

Professional Development Budget

Wellness Programs

Job summary

Arbiter AI, based in New York City, is seeking a Project Manager to own the campaign calendar and align engineering, deployment, and clinical teams for timely launches. You’ll drive intake, write clear specs from customer needs, and maintain a single source of truth for campaign requirements, versions, and approvals.

Responsibilities include coordinating cross-functional launch processes, providing accurate status updates, and driving process improvements with scalable templates and runbooks.

Qualifications

• 3 to 6 years in project or program management, implementation, or technical operations on a software platform with live customer deployments.
• Proven record of running several concurrent projects with fixed external deadlines.
• Strong requirements discipline: turn vague requests into precise specs and ask clarifying questions.
• Comfort working closely with engineers and reading configuration, data flows.
• Clear written communication and careful documentation habits.
• Calm judgment on prioritization when timelines and stakeholders clash.

Responsibilities

• Own the master campaign calendar across all customers, including launch dates and end dates.
• Plan around healthcare deadlines (HEDIS, Star year end) and customer reporting cycles.
• Identify capacity conflicts and risks early; lead tradeoff discussions.
• Run launch readiness reviews to ensure inputs, approvals, and QA before go-live.
• Coordinate intake with customers and internal teams; capture goals and success metrics.
• Maintain a single source of truth for campaign requirements and changes.

Skills

Project management

Deadline management

Requirements discipline

Technical fluency

Written communication

Prioritization under pressure

Tools

Jira

Linear

Asana

Smartsheet

Job description

Arbiter is the AI-powered care orchestration system that unites healthcare. We are launching our best-in-class, patient-facing Agentic platform to optimize patient outcomes through a unique multimodal approach. We optimize complex healthcare workflows that interface with patients using the latest Agentic AI approaches, and we combine it with a sophisticated platform to serve this Agentic layer at scale.

Backed by one of the largest seed rounds in health tech history and operators who bring the expertise and distribution to scale nationally, we’re building the connected infrastructure healthcare should have had all along.

Our Culture & Values

We are a high-performing group of engineers dedicated to delivering innovative, high-quality solutions to our clients and business partners. We believe in:

• Excellence: Taking immense pride in our craft and the products we build, treating both with utmost respect and care.

• Impact-Driven Development: Firmly committed to engineering high-quality, fault-tolerant, and highly scalable systems that evolve seamlessly with business needs, minimizing disruption.

• Collaboration Over Ego: Valuing exceptional work and groundbreaking ideas above all else. We seek talented individuals who are accustomed to working in a fast-paced environment and are driven to ship often to achieve significant impact.

• Continuous Growth: Fostering an environment of continuous learning, mentorship, and professional development, where you can deepen your expertise and grow your career.

Responsibilities

As Project Manager, reporting to the Head of Strategic Deployments & Operations. you will own the campaign calendar and the requirements behind every launch. You will turn what customers ask for into clear, buildable specs. You will keep engineering, deployment, and clinical teams working from one plan, and make sure every campaign goes live on time and works as designed. The role combines program management, requirements discipline, and close work with customers.

Campaign calendar ownership:

• Own the master campaign calendar across all customers: launch dates, outreach waves, refresh cycles, pauses, and end dates.

• Plan around the deadlines that matter in healthcare, including HEDIS and Star measurement year end, seasonal campaigns like flu, Medicare marketing windows, and each customer’s own reporting cycles.

• Spot capacity conflicts, dependencies, and timeline risks early, and lead the tradeoff discussions before dates slip.

• Run a regular launch readiness review so every campaign has the right inputs, approvals, and QA signoff before it goes live.

Requirements and intake:

• Run campaign intake with customers and internal teams. Capture goals, target populations, measures, outreach rules, escalation paths, scheduling logic, and how success will be measured.

• Turn business and clinical requirements into clear specs that engineering and deployment can configure without guessing.

• Keep a single source of truth for each campaign’s requirements, versions, and approvals, so that what launches matches what the customer agreed to.

• Run change control on live campaigns: log requested changes, assess their impact, get the right signoffs, and schedule them into releases.

Cross-functional coordination:

• Coordinate the full launch process across customer data files, script and clinical review, compliance approval, configuration, QA, and go-live.

• Be the main point of contact for campaign timelines on customer projects. Give status updates that are short, accurate, and honest about risk.

• Work with QA and engineering after launch to make sure issues found on live campaigns feed back into requirements and process.

Process and tooling:

• Build and maintain the templates and checklists that make launches repeatable: intake forms, requirements specs, readiness checklists, and launch runbooks.

• Track delivery metrics such as on-time launch rate, intake-to-launch cycle time, and change volume, and use them to improve how the team plans.

• Help bring the tools we use to manage the calendar and campaign configuration, which are still maturing, up to the level of a team running many campaigns at once.

Minimum Qualifications

• 3 to 6 years in project or program management, implementation, or technical operations on a software platform with live customer deployments.

• A proven record of running several concurrent projects with fixed external deadlines.

• Strong requirements discipline. You can turn a vague customer request into a precise spec, and you ask the questions that prevent rework.

• Comfort working closely with engineers, and enough technical fluency to read configuration, understand data flows, and know when a change is simple and when it is not.

• Clear written communication and careful documentation habits.

• Calm judgment on prioritization when timelines, customers, and internal teams are in conflict.

Preferred Qualifications

• Healthcare experience, especially payer quality programs (HEDIS, Stars) or provider patient access and scheduling.

• Experience with patient or member outreach, contact center, or voice AI platforms.

• Familiarity with HIPAA, PHI handling, and compliance review of member communications.

• Experience with project management tools such as Jira, Linear, Asana, or Smartsheet, and comfort building lightweight workflows in them.

• PMP, CSM, or similar certification.

This role will be onsite in our New York City office, a fast-paced, collaborative environment where great ideas move quickly from whiteboard to production.

Job Benefits

We offer a comprehensive and competitive benefits package designed to support your well-being and professional growth:

• Highly Competitive Salary & Equity Package: Designed to rival top FAANG compensation, including meaningful equity.

• Generous Paid Time Off (PTO): To ensure a healthy work-life balance.

• Comprehensive Health, Vision, and Dental Insurance: Robust coverage for you and your family.

• Life and Disability Insurance: Providing financial security.

• Simple IRA Matching: To support your long-term financial goals.

• Professional Development Budget: Support for conferences, courses, and certifications to fuel your continuous learning.

• Wellness Programs: Initiatives to support your physical and mental health.

Pay Transparency

The annual base salary range for this position is $180,000-$200,000. Actual compensation offered to the successful candidate may vary from the posted hiring range based on work experience, skill level, and other factors.