Senior Project Manager - Admin & Ops (Federal)

Bsis Llc; Arlington (VA); On-site; USD 120,000 - 150,000; Full time

Job summary

Blue Sky Innovative Solutions LLC is seeking an experienced Project Manager - Administrative and Operational Support to drive a high-visibility transformation for the DoD Department of Homeland Security's CISA. Location is Arlington, VA with hybrid on-site requirements; typical schedule is Mon-Fri 8-5 ET.

The role manages executive taskers, briefs, and workflow improvements in a fast-paced federal environment.

Qualifications

• 5+ years of progressively responsible experience in project management, program management, operations management, executive task management, Federal mission support, or a closely related field.
• Experience coordinating with senior leaders, program managers, action officers, reviewers, or executive support personnel.
• Strong organizational skills and ability to maintain accurate status across a high-volume work queue.
• Strong written and verbal communication skills.
• Ability to work on-site in Arlington, Virginia, as required and successfully complete Client personnel security and fitness processing.

Responsibilities

• Manage the day-to-day administrative and operational support workstream and coordinate closely with the Contract Project Manager.
• Maintain visibility and control over executive taskers, congressional inquiries, programmatic action items, correspondence packages, briefings, SOPs, and other operational products.
• Assign work across the operational support team based on priority, complexity, deadlines, workload, and required expertise.
• Manage suspense dates, milestones, dependencies, and follow-up with action officers to protect timely completion of high-quality products.
• Balance workload across the Senior Management Analyst, Technical Writer, Document Management Specialist, and Writers and identify capacity issues before deadlines are affected.
• Coordinate directly with program managers, component heads, administrative staff, writers, reviewers, and other stakeholders to resolve assignment, routing, writing, concurrence, or package issues.
• Ensure incoming and outgoing packages follow established workflow, review, concurrence, quality, records, and closeout requirements.
• Identify high-risk or complex taskers requiring senior analytical, writing, or leadership attention and assign appropriate resources.
• Maintain clear status information on operational workload, aging actions, bottlenecks, overdue items, risks, and required decisions.
• Support development and improvement of task-tracking workflows, desk guides, checklists, SOPs, and operational controls.
• Provide concise status updates and raise exceptions early when Government decisions, priority clarification, or leadership action is needed.
• Promote consistent quality, responsiveness, accountability, and professional communication across the operational support team.

Skills

Strong organizational skills

Excellent judgment

Strong written and verbalcommunication

Professional persistence

On-site Arlington work

Job description

Blue Sky Innovative Solutions LLC is seeking an experienced Project Manager - Administrative and Operational Support to drive a high-visibility transformation for the DoD Department of Homeland Security's CISA. Location is Arlington, VA with hybrid on-site requirements; typical schedule is Mon-Fri 8-5 ET.

The role manages executive taskers, briefs, and workflow improvements in a fast-paced federal environment.