Senior Project Manager

Berklee College of Music; United States; On-site; USD 60,000 - 82,000; Full time

Benefits offered by this job

Health and dental

403(b) retirement match

Generous PTO

Tuition assistance

Paid winter break

Job summary

Berklee College of Music seeks an exceptionally organized Senior Project Manager to support the EVP & CSO, interfacing with the President, Board of Trustees, and senior executives. The role combines project leadership, executive support, and office operations in a fast-paced, high-visibility environment on campus four days a week.

You will design AI-driven workflows, manage complex calendars and travel, and oversee governance logistics for boards and leadership councils, ensuring confidential,

Qualifications

• 5+ years of progressive experience in project management, operations, or high-level executive support.
• Proficient with Apple systems, Google Workspace, and emerging AI productivity tools.
• Strong confidentiality, problem-solving, and professional communication.

Responsibilities

• Provide executive support and design AI-driven workflows to optimize admin tasks.
• Oversee office and fiscal operations, budgeting, and vendor invoices.
• Lead project and event coordination, including board logistics and leadership meetings.
• Maintain a highly organized calendar and travel planning for senior executives.

Skills

Project management

Executive support

Confidentiality

Communication

Tools

Apple systems

Google Workspace

AI productivity frameworks

Job description

Job Description:

The Office of the Executive Vice President & Chief Strategy Officer (EVP & CSO) is seeking an exceptionally organized, tech-forward, and proactive Senior Project Manager. Reporting directly to the Senior Director of Strategy & Operations, you will serve as the operational anchor and project management front line for complex strategic initiatives within the C-suite. This high-visibility role requires a sophisticated professional who can seamlessly navigate a fast-paced environment while interfacing with the President, Board of Trustees, and senior executives. At Berklee, your work directly supports the next generation of creative leaders.

Key Responsibilities

Executive Support & Workflow Innovation:

• Calendar & Travel Optimization: Manage a highly fluid, complex executive calendar using advanced judgment to prioritize obligations. Coordinate comprehensive domestic and international itineraries and track associated expenses.
• Meeting Architecture: Oversee end-to-end meeting execution—including building strategic agendas, managing technological setups, and recording minutes—while driving accountability and tracking action items.
• Process Automation: Actively design and implement innovative, AI-driven workflows to automate routine administrative tasks and optimize the daily flow of information through the suite.

Office & Fiscal Operations:

• Suite Management: Serve as the primary, professional face of the physical office space, skillfully routing inquiries and protecting the schedule of the EVP & CSO from unnecessary disruptions.
• Budget Stewardship: Meticulously track and reconcile the office budget monthly, generate quarterly projection reports, process vendor invoices, and manage team expense reporting.

Project & Event Leadership:

• Strategic Project Tracking: Lead project management workflows across the EVP & CSO’s footprint (spanning 180+ staff across four divisions), delivering transparent, executive-ready visibility summaries to leadership.
• Governance Logistical Support: Manage the planning and preparation for Board of Trustees meeting logistics, and direct the planning and execution process for leadership councils, annual reports, strategic roadmaps, and organizational retreats.

Schedule & Modality

• On-Campus Presence: This role sits on the physical front line of the C-suite and consistently requires an in-person presence on campus four days per week (occasionally extending to five days based on executive calendar pacing).
• Marquee Weekends: On-site operational support is required for signature institutional weekend events, including New Student Orientation, Career Jam, and Commencement.

What You’ll Bring

• Experience: Minimum of 5+ years of progressive experience in project management, operations, or high-level executive administrative support.
• Technical Mastery: Highly proficient with Apple systems, Google Workspace, and emerging AI productivity frameworks to optimize tracking tools and troubleshoot workspace technology.
• Core Competencies: An absolute commitment to confidentiality, outstanding problem-solving skills, and a sophisticated communication style that balances high empathy with crisp professional brevity.

Why Choose Berklee?

• Executive Impact: Influence and optimize institutional strategy at the absolute highest level of leadership.
• Cultural Access: Enjoy nightly, unrivaled access to world-class music, theater, and dance performances across our campus venues.
• Total Rewards: Outstanding health and dental packages, an institutional 403(b) retirement match, generous PTO, tuition assistance, and a paid winter break to rest and recharge.

Hiring Range: $60,000 to $82,000 ; salary dependent on experience and education.

Please visit the Total Rewards page to learn more about our benefits.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at [e-mail] or call 617-747-2375.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type:

Staff