Senior Project Manager

Calcium+Company; Philadelphia (Philadelphia County); On-site; USD 90,000 - 145,000; Full time

Job summary

Calcium+Company is seeking a Senior Project Manager to holistically manage a complex mix of marketing tactics from conception to implementation. You will create project plans, drive digital initiatives, and partner with account leads to manage risks with decisiveness and confidence.

The role includes supervising junior team members and championing proper processes across the project life cycle, ensuring timely delivery and strong cross-functional collaboration with external partners.

Qualifications

• Bachelor's degree is required.
• 5 years of digital/print marketing production experience.
• Advanced in project management with flexible methodologies.
• Experience managing $4-6M pharmaceutical brand teams in an agency environment.
• Product launch, med/legal, and FDA 2253/OPDP submission experience.
• Skilled with web development projects, lifecycle management, analytics, and strategy.
• Microsoft Office Suite: Word, Project, Excel, PowerPoint; JIRA; Acrobat Professional; web-based routing and project management system administration.
• Expert in project level financial management, including different fee structures (fixed, T&M, retainer, etc).
• Problem solver with excellent communication skills.
• Multitask effectively under pressure; meet deadlines.
• Willingness to go beyond description and be flexible for the team.

Responsibilities

• Apply Calcium+Company’s PM methodology in project plans, contracts and status reporting.
• Prepare complex statements of work; manage top-down and bottom-up budgets.
• Manage project finances based on brand fee structure and cost-to-complete estimates.
• Ensure resource identification and staffing with PM Director for client needs.
• Learn and apply new technologies; understand SDLC, web tech and development processes.
• Mentor junior staff; conduct yearly reviews.
• Build strong relationships across disciplines; lead status meetings and communicate next steps.

Skills

Project management

Budget management

Team leadership

Communication

JIRA

Acrobat Professional

Microsoft Office

Web development lifecycle

Analytics

Strategy

Multitasking

Adaptability

Education

Bachelor's degree

Tools

JIRA

Acrobat Pro

Microsoft Office

Job description

SENIOR PROJECT MANAGER

Project Management Department

Reports to: Associate Director of Project Management

Job Summary

The Senior Project Manager (Sr PM) is energetic and committed to holistically managing a complex array of integrated marketing tactics, ranging from medium to large-scale cohesive programs. This person is responsible for managing the creation of project plans and driving digital projects from conception through to implementation. Attention to detail and consistency are critical attributes to have for this role. The Sr PM is the problem-solving partner to the account leads for all things logistical, playing an important and proactive role in helping to identify and manage project risks while leading the agency team to meet its deliverables with both decisiveness and confidence.

Additionally, the Sr PM will provide some supervision to more junior team members (Project Coordinators, Project Managers). As the steward of agency process, the Sr PM champions the appropriate steps throughout the project life cycle, connecting the right team members at the right time at each step of the way.

The Sr PM has a proactive, can-do attitude, with a sense of urgency and willingness to take on additional tasks when necessary. The right candidate will have a strong personality and be direct in team communications but will exhibit professionalism and diplomacy while building strong relationships across agency disciplines and with external partners. This person projects a calm, positive attitude toward peers and conveys confidence without overpromising on expectations.

Key Job Responsibilities

(Duties may include, but are not limited to all or some of the following)

• PM Methodology: Applies Calcium+Company’s methodology in project plans, contracts and status reporting.
• SOWs: Prepares complex statements of work. Creates or reviews estimates and statement-of-work documentation; accountable for top-down and bottom-up budgets to ensure scopes accurately reflect the required work effort
• Project Finances: Expertly manages project-level finances based on brand fee structure and accurately calculates cost-to-complete estimates
• Resource Allocation: Responsible for ensuring that all needed assets and resources are identified at a project level to successfully meet client expectations. Partners with Director of Project Management to address resource needs and project staffing
• Technology: Continuously learns and adapts to new technologies while applying a strong knowledge of software development life cycles, web technologies, and web development processes to deliver creative solutions
• Managerial Skills: Mentors and goal sets with junior staff. Delivers yearly employee reviews
• Internal Relationships and Team Leadership: Positive influence within the discipline; develops strong and positive working relationships with other discipline leads and project stakeholders, motivating project teams to excel while supporting their various work streams to ensure adherence to objectives, process, and timelines
  • Continually brings innovative solutions to creative teams and explores tools to help teams function more efficiently
  • Schedules and leads internal status meetings and reviews; keeps teams informed of all project status/next steps via daily hot sheets and regroups
  • Demonstrates critical and strategic thinking skills and take solution-oriented and flexible approach
  • Cleary articulates project status creep and red flags to full team and helps devise and drive remedies.

Job Qualifications

(Skills/Requirements)

• Bachelor's degree required
• 5 years of experience in digital/print production of marketing sales materials (print and digital sales aids, videos, responsive websites, banner ads, email tools, etc)
• Advanced in project management via a flexible approach and familiar with different project methodologies
• Experience managing $4-6M pharmaceutical brand teams in an agency environment
• Product launch, med/legal, and FDA 2253/OPDP submission experience
• Skilled and seasoned with web development projects, life cycle management, analytics, and
• strategy
• Microsoft Office Suite: Word, Project, Excel, PowerPoint; JIRA or other web development tools, Acrobat Professional; web-based routing and project management system administration
• Expert in project level financial management, including different fee structures (fixed, T&M, retainer, etc)
• Problem solver with excellent communication skills
• Proven ability to multitask and handle stressful situations and deadline pressures
• Willingness to go beyond what is described in the job description and be flexible for the team, and ultimately, the work

For U.S. Job Seekers, it is the policy of Calcium+Company to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law.

EOE/AA/M/D/V/F