Senior Project Manager

ACL Digital; Nashville (TN); Remote; USD 35,000 - 50,000; Full time

Job summary

ACL Digital is seeking a detail-oriented Oracle Cloud Project Coordinator in Nashville, TN for a 6-month engagement with potential extension. The role supports the Oracle Cloud PM and the program team, coordinating meetings, artifacts, and financial tracking in a fast-paced, government-adjacent project environment.

Responsibilities include organizing meetings, maintaining project documentation, and assisting on vendor invoices and steering committee updates.

Qualifications

• Strong organizational skills and attention to detail required.
• Experience supporting project teams in a coordination or administrative capacity.
• Proficient with productivity tools (Microsoft Office, Teams, SharePoint).
• Clear, professional written and verbal communication skills.

Responsibilities

• Coordinate meetings across internal teams, vendors, and steering committee members.
• Prepare agendas and distribute materials; capture minutes, decisions, and actions in real time.
• Track action items and ensure follow-up with owners.

Skills

Organizational skills

Project coordination

Multi-tasking

Written communication

Tools

Microsoft Office

Teams

SharePoint

Job description

Requisition Name - Oracle Cloud Project Coordinator

Estimated Duration: 11/09/2026 - 05/09/2027

6-month engagement, likely to extend to 12 months — September 2026

Pay Rate - $31 on W2

Address - Nashville, TN 37219 - Remote

Description

Contract Position — Oracle Cloud Project Coordinator

Reports To: Enterprise Project Manager, Metropolitan Government of Nashville and Davidson County

The Situation

Metro Nashville is approximately eight months post go-live on a major Oracle Cloud implementation covering HCM, ERP, Payroll, Pension, and related modules across a workforce of approximately 26,000 employees. The system is in active stabilization with a significant volume of open issues, vendor coordination, steering committee governance, and cross-departmental workstreams all running simultaneously.

We need an organized, detail-oriented Project Coordinator who can provide reliable administrative and operational support to the Oracle Cloud Project Manager and the broader program team. This is a coordination and execution role — the person who makes sure nothing falls through the cracks.

What You Will Do

Meeting Coordination and Documentation

• Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.
• Prepare meeting agendas in advance and distribute materials to participants.
• Capture meeting minutes, decisions, and action items in real time.
• Distribute notes and action items to attendees promptly following each meeting.
• Track action item status and follow up with owners to ensure nothing is missed.

Project Artifact Management

• Maintain and update project documentation including trackers, logs, status reports, and schedules.
• Ensure project artifacts are current, organized, and accessible to the team.
• Support the PM in maintaining the consolidated issue and work order inventory.
• Assist with preparing materials for steering committee meetings and leadership updates.

Financial Tracking and Invoice Support

• Support tracking of contract financials including hours consumed, budget utilization, and vendor billing against allocations.
• Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms.
• Flag discrepancies or questions for PM and leadership review.
• Maintain financial tracking logs and assist in preparing summary reports.

General Program Support

• Coordinate logistics for internal and vendor-facing meetings including room bookings, virtual meeting setup, and participant communications.
• Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
• Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.
• Handle general administrative needs that support smooth program operations.

Required

What We Need

• Strong organizational skills and attention to detail — this role lives and dies by follow-through.
• Experience supporting project teams in a coordination or administrative capacity.
• Comfortable managing multiple workstreams and priorities simultaneously without losing track of details.
• Proficient with productivity tools — Microsoft Office, Teams, SharePoint, and similar platforms.
• Clear, professional written and verbal communication skills.
• Ability to take initiative and work independently once direction is given.

Beneficial But Not Required

• Experience supporting enterprise software or ERP implementations.
• Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
• Public sector or government experience.
• Experience reviewing vendor invoices or tracking contract financials.