Information Technology Project Coordinator

RemyCorporation; Tennessee; Remote; USD 55,000 - 75,000; Full time

Job summary

RemyCorporation is seeking an organized, detail-oriented Project Coordinator for a remote 6+ month contract with our government client. You will provide administrative and operational support to the Oracle Cloud Project Manager and program team, ensuring no task falls through the cracks.

Responsibilities include meeting coordination, documentation, financial tracking, and onboarding support across multiple workstreams.

Qualifications

• Strong organizational skills and attention to detail.
• Experience supporting project teams in a coordination or administrative capacity.
• Comfortable managing multiple workstreams and priorities simultaneously.
• Proficient with productivity tools — Microsoft Office, Teams, SharePoint, and similar.
• Clear, professional written and verbal communication skills.
• Ability to take initiative and work independently once direction is given.

Responsibilities

• Coordinate meetings across internal teams, vendor partners, and steering committee members.
• Prepare meeting agendas in advance and distribute materials to participants.
• Capture meeting minutes, decisions, and action items in real time.
• Distribute notes and action items to attendees promptly following each meeting.
• Track action item status and follow up with owners to ensure nothing is missed.
• Maintain and update project documentation including trackers, logs, status reports, and ensure artifacts are current and accessible.
• Support the PM in maintaining the consolidated issue and work order inventory.
• Assist with preparing materials for steering committee meetings and leadership updates.
• Coordinate logistics for internal and vendor-facing meetings (room bookings, virtual setup, communications).
• Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
• Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.
• Handle general administrative needs that support smooth program operations.

Skills

Organizational skills

Attention to detail

Project coordination experience

Multi-tasking

Proficient with productivity tools

Written and verbal communication

Initiative and independence

Tools

Microsoft Office

Teams

SharePoint

Smartsheet

Jira

Job description

This is a 6+ month remote contract position with our government client. Please no 3rd party calls.

We need an organized, detail-oriented Project Coordinator who can provide reliable

administrative and operational support to the Oracle Cloud Project Manager and the broader

program team. This is a coordination and execution role — the person who makes sure nothing

falls through the cracks.

What You Will Do

Meeting Coordination and Documentation

• Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.
• Prepare meeting agendas in advance and distribute materials to participants.
• Capture meeting minutes, decisions, and action items in real time.
• Distribute notes and action items to attendees promptly following each meeting.
• Track action item status and follow up with owners to ensure nothing is missed.
• Maintain and update project documentation including trackers, logs, status reports, and
• Ensure project artifacts are current, organized, and accessible to the team.
• Support the PM in maintaining the consolidated issue and work order inventory.
• Assist with preparing materials for steering committee meetings and leadership updates.

Financial Tracking and Invoice Support

• Support tracking of contract financials including hours consumed, budget utilization, and vendor billing against allocations.
• Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms.
• Flag discrepancies or questions for PM and leadership review.
• Maintain financial tracking logs and assist in preparing summary reports.

General Program Support

• Coordinate logistics for internal and vendor-facing meetings including room bookings, virtual meeting setup, and participant communications.
• Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
• Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.
• Handle general administrative needs that support smooth program operations.

What We Need

Required

• Strong organizational skills and attention to detail — this role lives and dies by follow-through.
• Experience supporting project teams in a coordination or administrative capacity.
• Comfortable managing multiple workstreams and priorities simultaneously without losing track of details.
• Proficient with productivity tools — Microsoft Office, Teams, SharePoint, and similar
• Clear, professional written and verbal communication skills.
• Ability to take initiative and work independently once direction is given.

Beneficial but Not Required

• Experience supporting enterprise software or ERP implementations.
• Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
• Public sector or government experience.
• Experience reviewing vendor invoices or tracking contract financials.