Senior Project Coordinator: Drive Complex Project Delivery

WSP USA; Riverside (CA); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Parental leave

Bereavement leave

Job summary

WSP Property & Buildings is seeking a Senior Project Coordinator to join our team. The role supports the Project Leader and project teams with administrative duties throughout the project lifecycle, moving the project forward and promoting integration with clients.

This position may be based in Los Angeles, Irvine or Riverside, CA offices, and requires strong MS Office skills and 5+ years of experience along with excellent communication and organization.

Qualifications

• High School Diploma or GED Required.
• 5+ years experience.
• MS Office applications, including Word, Excel, Outlook, Power Point and others.
• Excellent verbal, written communication and program solving skills.
• Strong computer and typing skills
• Detailed-oriented and thoroughness.
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness & eager to learn
• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.

Responsibilities

• Maintaining project calendar including project schedules and publishing to project team.
• Assist in preparation of any materials required for project pursuit.
• Assist in preparing PSA checklist, Change Orders and other internal forms.
• Tracking contracts and sub-consultant contracts for the PM.
• Manage Construction Administration through Newforma for all assigned projects.
• Formatting project specifications in MS Word or SpecLink
• Assist in scheduling design reviews, and regular project meetings.
• Attend project, and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking invoices and project payments.
• Assist in tracking scope changes and preparing add service requests to the client.
• Create and maintain project document file storage within the WSP standard project directory structure.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
• Provide production support for project technical staff.
• Assist project teams in distributing project materials to clients and other industry partners.
• Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.
• Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.

Skills

MS Office

Verbal & written communication

Typing

Detail oriented

Self-motivated

Deadline oriented

Team support

Flexible to learn

Learn quickly

Education

High School Diploma or GED

Tools

REVIT (Basic)

SharePoint

Newforma

Dropbox

Box

Bluebeam

Job description

WSP Property & Buildings is seeking a Senior Project Coordinator to join our team. The role supports the Project Leader and project teams with administrative duties throughout the project lifecycle, moving the project forward and promoting integration with clients.

This position may be based in Los Angeles, Irvine or Riverside, CA offices, and requires strong MS Office skills and 5+ years of experience along with excellent communication and organization.