Senior Project Coordinator - Construction Admin Pro

WSP in the U.S.; Irvine (CA); On-site; USD 4,094,000 - 5,849,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid time off

Retirement savings

Flexible workplace

Job summary

WSP Property & Buildings is seeking a Senior Project Coordinator to support project leaders and teams through the full lifecycle in California. The role focuses on proactive administrative support, improving communication with clients, and promoting project integration.

Positions may be based in Los Angeles, Irvine, or Riverside. The role requires 5+ years of experience, MS Office proficiency, strong communication, and attention to detail.

Qualifications

• HS diploma or GED required.
• 5+ years experience in project coordination or similar role.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication and problem solving skills.
• Detail-oriented with strong organizational abilities.

Responsibilities

• Maintain project calendars and publish schedules to the team.
• Assist in preparing materials for project pursuits and proposals.
• Support PSA checklists, Change Orders, and sub-consultant contracts.
• Track contracts and sub-consultant contracts for the PM.
• Manage Construction Administration through Newforma for projects.
• Format specifications in MS Word or SpecLink.
• Schedule design reviews and regular project meetings; capture notes.
• Generate project financial management reports and track invoices.
• Assist in tracking scope changes and add service requests.
• Organize project document storage per WSP standards.
• Distribute materials to clients and industry partners.
• Edit and format Basis of Design docs and other materials.
• Support Engineers of Record with status forms filing.

Skills

MS Office

Verbal communication

Time management

Self-motivation

Education

High School Diploma or GED

Tools

Newforma

SharePoint

REVIT

Job description

WSP Property & Buildings is seeking a Senior Project Coordinator to support project leaders and teams through the full lifecycle in California. The role focuses on proactive administrative support, improving communication with clients, and promoting project integration.

Positions may be based in Los Angeles, Irvine, or Riverside. The role requires 5+ years of experience, MS Office proficiency, strong communication, and attention to detail.