Senior Project Coordinator - Construction

Synergy Staffing Services, LLC; Missouri; On-site; USD 70,000 - 105,000; Full time

Job summary

Synergy Staffing Services, LLC in Kansas City, MO seeks a Senior Project Coordinator to support Project Managers in day-to-day operations on complex construction projects. You will coordinate schedules, monitor budgets, review drawings and submittals, manage procurement, and maintain documentation while liaising with clients, vendors, and subcontractors to ensure accurate information flow.

Strong organizational, communication, and MS Office/project management software skills are required to

Qualifications

• Experience coordinating construction or commercial projects from planning through completion.
• Strong understanding of project scheduling, documentation, estimating support, and cost tracking.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Effective verbal and written communication with clients and project stakeholders.
• Proficiency with Microsoft Office and project management software.

Responsibilities

• Coordinate project schedules, timelines, and daily workflow to ensure deadlines are achieved.
• Assist with bid preparation, quantity takeoffs, and preconstruction activities.
• Monitor project budgets through cost tracking and reporting.
• Review shop drawings, submittals, and project documentation while updating specifications as revisions are made.
• Coordinate the procurement and delivery of materials to support uninterrupted project progress.
• Manage subcontractor documentation, contracts, insurance certificates, and compliance requirements.
• Maintain organized project records, contracts, change orders, RFIs, meeting minutes, and closeout documentation.
• Prepare project reports, progress updates, billing packages, and supporting documentation for clients and internal leadership.
• Serve as a point of communication between clients, vendors, subcontractors, and internal teams to ensure information is shared accurately.
• Support project managers with administrative and coordination tasks

Skills

Construction coordination

Scheduling

Budget tracking

Communication

Documentation

Tools

Microsoft Office

Project management software

Job description

Job Description

A well-respected Kansas City construction company is looking for an experienced Senior Project Coordinator to add to their team and play an instrumental, hands‑on role supporting Project Managers in day-to‑day operations.

The Senior Project Coordinator will handle a variety of tasks that include:

• Coordinate project schedules, timelines, and daily workflow to ensure deadlines are achieved.
• Partner with the estimating team by assisting with bid preparation, quantity takeoffs, and preconstruction activities.
• Monitor project budgets through cost tracking and reporting
• Review shop drawings, submittals, and project documentation while updating specifications as revisions are made.
• Coordinate the procurement and delivery of materials to support uninterrupted project progress.
• Manage subcontractor documentation, contracts, insurance certificates, and compliance requirements.
• Maintain organized project records, contracts, change orders, RFIs, meeting minutes, and closeout documentation.
• Prepare project reports, progress updates, billing packages, and supporting documentation for clients and internal leadership.
• Serve as a point of communication between clients, vendors, subcontractors, and internal teams to ensure information is shared accurately
• Support project managers with administrative and coordination tasks

Experience & Skills Required:

• Experience coordinating construction or commercial projects from planning through completion.
• Strong understanding of project scheduling, documentation, estimating support, and cost tracking.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Effective verbal and written communication skills with the ability to interact professionally with clients and project stakeholders.
• Proficiency with Microsoft Office and project management software.